Konsolute delivers a digital transformation for Foreign Commonwealth Office Services
Case study
Foreign Commonwealth Office Services (FCOS)
Konsolute delivery a modern Intranet built on Microsoft 365 which enabled FCOS employees across various office locations and speaking various languages to communicate effectively
Solution Summary
FCO Services are part of the Foreign & Commonwealth Office (FCO), operating commercially as a Trading Fund who provide a range of integrated services such as security services worldwide to the FCDO and other UK government departments, supporting the delivery of government agendas. FCO Services operate and deliver worldwide, working with over 250 embassies, high commissions, and other critical government facilities across 168 countries.
Konsolute carried out the design, development, and implementation of a collaborative platform programme for FCO Services which included the successful delivery of their modern Intranet solution.
Challenge
The FCOS organisation involves collaboration between both internal and external workers based in offices all over the world. Furthermore, the staff working in these locations operate in various languages, making FCOS a multicultural and multilingual organisation. FCOS therefore required an Intranet solution capable of connecting employees across locations worldwide, opening communication channels and enabling ease of access to essential information by members across the organisation. The FCOS Intranet fundamentally needed to connect members of the organisation to key information, people, and services across locational, cultural, and linguistic barriers, supplying a free flow of information to the workforce in its entirety. This information should be presented to individual employees based on their specific job roles and requirements, allowing each member of the workforce to prioritise the information that they care about the most.
The solution needed to be easily customised to reflect the branding and vision of FCOS as an organisation in order to foster a cohesive company culture across its multiple locations. It also had the role of ensuring transparency across the organisation, enabling all employees to access a central hub of information and putting transparency at the very heart of the company culture.
As part of a wider SharePoint-hosted system, FCOS’s Intranet needed to be capable of integrating fully with Microsoft 365, giving employees access to an important line-of-business applications through one centralised system. This included the building out of business-critical applications, using the Microsoft Power Platform.
- Government
- Ministerial Department
- Microsoft 365
- SharePoint Online
- Power Automate
- Power BI
- Konsolute Modern Intranet
Solution Strategy
Konsolute set up a detailed implementation plan according to the client’s key requirements through conducting a comprehensive Discovery Phase. During the Discovery Phase we conducted workshops and discussions with stakeholders and users across the company to identify key personas and User Stories, helping us to build a picture of the individual requirements of FCOS users. The Discovery Phase better informed our implementation plan for the specificities of the client.
Konsolute used their proprietary product known as ‘Kolumbus’ to infer an Information Architecture from their existing data repositories which included SharePoint and Lotus Notes databases. This process classified data into categories and sub-categories, creating taxonomies and giving a holistic view of the data created across the organisation. Kolumbus’ centralised dashboard gave a comprehensive view of the organisational data from which unstructured data could be queried and information architecture could be established.
A phased rollout was then introduced. This involved rolling-out the Intranet to various departments within the organisation to facilitate discussion and feedback on the solution. This feedback was noted and used to inform changes and updates to the solution, concluding in an organisation-wide rollout of the final solution.
Finally, employee training sessions for the new Intranet solution were hosted, enabling end-users to utilise the new solution to its maximum potential and in the best way to benefit the specific needs of their job role.
Result
The Intranet enabled FCOS employees across various office locations and speaking various languages to communicate effectively. The Intranet’s inbuilt enterprise social networking capabilities, using tools such as Microsoft Yammer, enabled employees to stay connected via the corporate Yammer feed. Employees were enabled to connect across social media channels and create blogs and surveys, opening communication channels and fostering connectivity across the organisation’s departments and locations. The ability of the Intranet to work across all devices, without impacting the effect on the end user, ensured that all users could remain connected even when out of the office or travelling.
Using the targeted audience capabilities of SharePoint and Konsolute’s range of SharePoint Online components, the Intranet provided users with an employee centralised view. Feeding them with information connected to their projects or departments based on the sites and teams they participate in. The site structure encouraged the breakdown of silos across the organisation, allowing projects and interest groups to be found. Tailored information was made available to each user through a personalised Intranet home screen, engaging and immediately presenting users with relevant and interesting information. This resulted in reduced search time for daily activities and an overall more up-to-date workforce.
The fully tailorable Intranet design also enabled FCOS to maintain brand integrity and to present organisational values to their workforce. With a completely customisable design and features, the new Intranet was successfully tailored to reflect the key aims and vision of FCOS.
The SharePoint Online-based Intranet solution integrated seamlessly with the organisation’s existing Microsoft 365 tenancy, meaning employees could access familiar business applications via one centralised location. The structured and intuitive design reduced the confusion of working cross-platform, therefore simplifying the end-user experience.
Konsolute delivery a Modern Intranet Solution for the Accent Group built upon Microsoft 365
Case study
Accent Housing Group
Konsolute delivered a modern intranet solution for the Accent Group bridging the gap between frontline workers and the rest of the organisation, enabling workers in the field to access the relevant information from wherever they are.
Solution Summary
Accent Group are a housing association, managing homes for several local authorities across England and Wales. Accent Group manage over 20,000 homes spread over the North, East and South of England. They required a comprehensive Intranet solution to maintain open communication channels and collaboration, from any device. Konsolute worked with Accent Group to refresh their outdated Intranet which was built on a legacy SharePoint platform. Accent Group’s previous investments in Microsoft 365 licenses were used to deliver a modern Intranet solution.
Challenge
Accent Group has a large mobile workforce, with over sixty percent of their employees working in the field. They therefore required an adaptive platform to support frontline workers, enabling them to access information securely and easily from wherever they are. They key requirements of the solution were enabling a disparate workforce on the move to find, harvest, and upload information easily from a range of devices. Accent Group also required a platform through which employees could easily communicate and connect with other employees breaking down the hierarchical barriers of communication. The organisation also required a platform on which all members of their workforce, regardless of location, could be kept updated with important company news and information. This was important to company branding, maintaining a cohesive brand and company culture for all workers.
- Government
- Housing Management
- Property Management
- Microsoft 365
- SharePoint Online
- Power Automate
- Power BI
- Konsolute Modern Intranet
Solution Strategy
Konsolute began with a series of requirement gathering and discovery workshops involving a variety of users and key stakeholders. Workshops were conducted to capture key personas, the key areas in which the business can improve and better utilise its Microsoft 365 capabilities. As a result of this process, a series of User Stories were identified, and their Acceptance Criteria agreed on. Key personas were also identified against the client’s requirements to gain a cross-sectional representation of the organisation. This enabled Konsolute to provide an accurate estimation of cost and effort for the project.
The project, informed by the above key personas and user stories, was then conducted using an agile methodology known as SCRUM. Konsolute designed wireframes, to establish the layout and structure of the new Intranet’s components. Then completed the requirement specification design, to document and agree on the functionality of the components supporting the Intranet solution. Konsolute then further consulted stakeholders in order to define “Sprint cycles”, ensuring that each stage of the process is implemented and immediately reviewed. This strategy also doubled as a roll-out strategy for the solution.
The initial Sprint Cycle focused on implementing the core Intranet components as well as its homepage. Subsequent sprints then involved the roll out of departmental sites.
We then conducted business change and readiness training sessions, in which we demonstrated key functionalities to each department and introduced training materials for further learning. We also established and maintained continued support throughout the extended roll-out and provided help for the organisation’s transition to Microsoft 365.
Result
Utilising their modern Intranet solution, Accent Group colleagues were able to maintain a cohesive working environment through maintaining regular communication. The Intranet solution bridged the gap between frontline workers and the rest of the organisation, enabling workers in the field to access the relevant information from wherever they are, via the native SharePoint mobile app.
The easy-to-use search tool enabled employees to find corporate internal applications quickly for their immediate use. The Intranet service also opened communication channels between members of the workforce in disparate locations, streamlining communication and maintaining the open flow of information across the organisation.
The up-to-date, custom designed Intranet solution provided a new fresh environment which enabled Access Group to demonstrate their corporate brand and values to their organisation and workforce, reinforcing brand culture and cohesiveness.
Konsolute Complete a Successful Digital Transformation for Subsea 7
case study
Konsolute Complete a Successful Full Provisioning of Microsoft 365 for Subsea 7
Konsolute work with Subsea 7 to implement a full Microsoft 365 tenancy that allowed teams to work both online and remotely, as required by the client, remaining enhancing their collaborative abilities.
Solution Summary
Subsea 7, a prominent organisation in the engineering, construction, and service Industry, required solutions to automate business processes, increase business engagement, and help connect their geographically distributed teams.
Konsolute provisioned a rollout of Microsoft 365 through a series of pilots, using workshops with stakeholder to gather information from which to create a strategic roadmap for the implementation of Microsoft 365 capabilities across the organisation, providing bespoke information architecture, governance, and security procedures.
Konsolute delivered a phased rollout that reduced business impact and resulted in a more cohesive organisation, increased user engagement, and, ultimately, an increase in productivity.
Challenge
Subsea 7 required an enhanced working system with the main purpose of increasing collaborative working and connectivity between geographically disparate teams. Due to many of these teams working remotely in vessels, offline synchronisation capabilities were a key requirement of the organisation.
Subsea 7’s existing system consisted of multiple collaborative environments across various systems, causing confusion when working across teams or projects, resulting in wasted time and effort. These disparate working systems lead to a lack of organisation-wide accessibility to key information, constituting a significant obstruction to information sharing and collaboration. This informed a main aim of Konsolute’s work with the organisation: to improve connection and collaboration ease and efficiency.
The client also lacked automation of their business processing, further hampering the efficiency of the workforce at large. Subsea 7 accordingly required a full overhaul existing manual business processes, replacing them entirely with new systems and features to enable automation. This transition had to be completed in such a way that ongoing business processes were not interrupted by the work being done by Konsolute.
Subsea 7 were also lacking business engagement in their organisation as well as adoption and change management, and therefore carried the significant risk of losing the advantages of technological improvements to the business. Konsolute were therefore required to work closely with the organisation, its stakeholders, and certain members of the workforce in order to ensure that all updates to the business processes that were implemented could be adopted and utilised to the full.
"Konsolute were very professional and took special interest in how the organization is run today. From there, we have managed to map out and produce a plan for deployment of the M365 toolsets that is flexible to accommodate the changing needs of the business. They have worked as a partner and helped to remove issues when they arose. Great effort and fantastic company to work with."
- Subsea 7 Cloud Solutions Manager
- Engineering
- Construction
- Energy
- Microsoft 365
- SharePoint Online
- Microsoft Teams
- OneDrive for Business
- Microsoft EMS
- Intune
Solution Strategy
Konsolute proposed to the client a full roll-out of Microsoft 365 across the organisation through a series of pilot rounds. Pilots were employed in order to gauge the organisation’s response to the strategies and implementation process undertaken by Konsolute. The preliminary strategy implemented by Konsolute in this regard was to run workshops with Subsea 7 stakeholders across the client’s various office locations located around the world. These workshops were held in order to gather both qualitative and quantitative data regarding the client’s requirements for their Microsoft 365 journey.
The output gathered from the requirements workshops were analysed and mapped, from which a strategic roadmap for the overall Microsoft 365 rollout was defined. A phased rollout was then implemented according to the strategic roadmap. The phases of the rollout were defined in order to ensure that the implementation process did not interrupt the client’s ongoing business process.
Konsolute proceeded to help Subsea 7 establish an Adoption and Change Management practice according to the Microsoft Change Management Framework through a series of pilots. These pilots were intended to pare the client to fully adopt their new Microsoft 365 capabilities, embracing the services and using them in their day-to-day practices. The Adoption and Change Management training involved working with the Shareholders of Subsea 7, conducting scenarios and awareness workshops in order to boost the competency and responsiveness to Microsoft 365 benefits within the organisation.
Konsolute implemented and undertook an entire organisational migration of the organisation onto the new Microsoft 365 cloud tenancy. Pilot users were migrated on a rolling basis according to business priority. The migration process followed the bespoke Information Architecture developed by Konsolute for the client. This worked alongside a tailored Governance system, ensuring that the client’s new technology continues to work well within the organisation. Throughout the migration process, Konsolute adhered to a comprehensive Security management plan, implementing compliance procedures and barriers on sensitive data according to the organisation’s requirements.
Results
As a result of their collaboration with Konsolute, Subsea 7 were left with a cohesive organisation, with all teams and locations connected through Microsoft 365 and cloud capabilities. Konsolute implemented a full Microsoft 365 tenancy that allowed teams to work both online and remotely, as required by the client, remaining enhancing their collaborative abilities. Konsolute conducted a series of workshops and pilots followed by a phased rollout in order to tailor the process to stakeholders’ requirements and reduce the impact to existing business processes. Konsolute’s focus on Adoption and Change management resulted in more engaged and aware users, prepared to uptake the new technologies upon implementation. Overall, the migration and implementation of Microsoft 365 by Konsolute resulted in a distinct increase in productivity in Subsea 7 as an organisation.
Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute
case study
Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute
Konsolute worked with Amnesty International Secretariat to complete a Digital Transformation of the organisation’s internal system and business procedures. Konsolute primarily implemented the roll-out of Microsoft 365 services SharePoint, Exchange, and OneDrive for Business for use across Amnesty International’s 3000 users. Konsolute also completed a migration from Lotus Notes to Microsoft 365 and managed Amnesty’s programmes and projects. Finally, Konsolute aided Amnesty in the construction and management plan of their applications such as Individuals At Risk database.
Challenge
Amnesty International Secretariat is comprised of multiple offices worldwide and regularly collaborates with external satellite offices, sharing sensitive data regarding human rights cases. Across these offices, Amnesty required a cohesive, unified platform to facilitate collaborative working. Amnesty also required help with information architecture and governance, ensuring that all data and assets are structured.
Strategy
Konsolute conducted a full data migration to Microsoft 365 cloud services. This was done through the use of AI-driven data discovery using Konsolute’s discovery tool, Kolumbus. This enabled Amnesty to infer an Information Architecture by identifying common characteristics across their existing data.
Konsolute implemented an Information Architecture structure as well as an Information Governance processes which ensured that the Amnesty’s data / processes were secure and compliant. Konsolute also completed the implementation of Programmes and Projects through a centralised provisioning engine built upon Microsoft Azure technology.
Amnesty campaign for individuals, families, communities and organisations around the world who have had their human rights violated. Amnesty required a secure and compliant platform due to the sensitivity of the data relating to the cases. Konsolute implemented a bespoke application known as Individuals At Risk (IAR) hosted on Microsoft Azure and Microsoft 365.
Finally, Konsolute carried out a core modernisation of Amnesty’s business processes to build numerous applications leveraging native Cloud Azure features.
Result
After working with Konsolute to implement a bespoke Microsoft 365 experience, Amnesty was left with a cohesive connected organisation, empowering employees with increased productivity and efficiency as well as streamlining crucial communications. Amnesty achieved standardisation across its various business units alongside increased operational efficiency and a reduction in operating costs.
"Konsolute have enabled us to envision our digital transformation that connects our people and processes through Microsoft 365. This has allowed us to mobilise our workforce and work more effectively across geographical boundaries"
- Amnesty CIO
- Non-profit
- Not-for-profit organisation
- Auto Classifier
- Kolumbus - AI Data Discovery Tool
- Governance as a Service
- SharePoint Online
- Microsoft Azure
Modern Intranet
Modern Intranet
Build and Modernise the way you connect with your Workplace
We have combined our experience in consulting and designing intranet solutions into an out-of-the-box intranet solution using the power of Microsoft 365 platform. With a simple click of a button, our highly configurable intranet system can be automatically provisioned on your Microsoft 365 tenancy. Choose from a collection of templates based upon the look and feel and functionality.
Our Modern and elegant intranet, that can be deployed across your organisation, here are some of the compelling reasons how an intranet can help your organisation
Employee engagement
Improve your leadership communication. Research has shown that comms directly correlated to how engaged your organisation is
Breaking down barriers
Improve transparency and collaboration across your organisation breaking communicating freely across these silos
Your company culture
Use your intranet to define your identity and reinforce your corporate culture and ethos across the wider organisation
Your remote workforce
Adapt and embrace the 'new ways' of working by using your intranet to communicate your messages in a clear and concise manner
A simple click away
Choose your template
Our pre-defined templates give you a modern UI experience, introducing to your users an easy and well organised access to all of your sites on SharePoint Online, as well as seamless navigation through your homepage. This will enable your users, to easily catch-up on the latest updates, news and events without them having to look too hard, whilst providing a personalise view of all the site content.
Built on SharePoint Online
Leverage the latest and greatest technology and features of SharePoint Online. SharePoint provides a modern, scalable and robust platform for deploying an intranet solution. Our Modern Intranet utilises the best features of Microsoft 365 to bring a simple and elegant and mostly important a free intranet which can deployed via a simple click.
put your own stamp in it
Themes
Our intranet templates foster the integrity of your company culture through branding and structuring of your design choices, across all content. Choose from the predefined colour palette and upload your organisation's logo. We'll take care of the rest and ensure that your intranet fits in with your organisation's guidelines.
Simple and elegant
Customisations offers a variety of colour pallets to pick from, that best express your organisation’s brand identity and to further personalise your intranet platform. Our templates also give you the ability to use your brand logo for your sites, which will automatically be applied to all of your sites, to give your site the brand identity consistency it needs.
Endorsed by internal comms managers
Our intranet solution has been deployed across numerous industry sectors such as finance, legal, government and nonprofits to name a few. We've had great feedback testimonials for how the organisations have been able to use the intranet for their respected use cases.
Our commitment
One-click intranet, coming up!
The process is easy and quick, when deploying your newly created beautiful intranet site. Everything that it is required to make an intranet site is bundled into an all-in-one package, with just a click of a button, your intranet site will be easily deployed with everything you need to make your homepage, to your Microsoft 365 platform.
Evergreen
We're committed to ensuring that you have the latest features and components. We'll automatically patch and push the latest updates to your Intranet site, to make sure your Intranet site is up to date with the latest quality of life changes, to keep up with the current times.
Cloud Migration Services
CLOUD MIGRATION SERVICES
Welcome to your new home, let us help you move seamlessly and in a stress-free manner
We remove the complexities from migrating to the cloud, we’ll work with you to identify your migrated objectives, identity what will need to be migration, and how. We’ll define you with a timeline to ensure that your migration is seamless and without any disruptions to your business
By migrating and adopting the cloud successfully, organisations have benefited from the following...
Data analysis
Before you begin your journey on defining and starting your migration it's important to understand the bigger picture. Our expert teams use a mixture of consultancy and in-house built data discovery tool such as Konsolute's Kolumbus and Auto Classifier to discover what applications and data can be migrated to the cloud.
The output of the Data Analysis enables your organisation to make informed business decisions and define the scope and migration process. The analysis enables organisations to answer questions such as,
- What application and infrastructure am I currently running? of these, which should be migrated, modernised, retired, replaced or maintained on-premise?
- How much data will be migrated?
- What are the risks associated with a migration, and how long will it take?
- What will be the return on my investment for migration, based on my current running costs, my post-migration running costs, and the cost of migration itself?
- What additional benefits will cloud migration bring to my business?
Platform architecture & design
Data analysis provides an important input into the target cloud platform design and architecture. Statistically data points alongside with engagement with your stakeholders will allow us to define the perfect platform blueprint.
Retire, Replace, Rehost, Re-Architect or Retain On-Premise? We'll define a strategy based upon the data points to ensure that all options are addressed. SaaS, IaaS, Serverless, Containerized or modernised with PaaS, or if it cannot be migrated at all should reside in a private cloud. We'll architect a platform which meets your business objectives and can supports your business model for the foreseeable future.
Migration & Modernise
We have extensive experience of orchestrating highly complex migrations to the cloud. Our skilled migration team have migrated mailboxes, Skype and document management systems such as Microsoft SharePoint, Documentum and On-Premise applications/systems to the cloud for clients operating in various time-zones ensuring business continuity and minimising and impact to end-users.
One of the business benefits of cloud migration is the ability to enable new scenarios that would be impossible (or at least, prohibitively expensive) previously. The opportunity to re-imagine your new platform and application by harnessing cloud features such as Microsoft AI. Our Cloud Modernisation can assist your organisation to maximise new business opportunities offered by the cloud.
Our Cloud Migration Offerings
Free Migration Consultation
Commitment free consultation with our migration experts- A free no-obligation, commitment-free consultation with one of our expert migration team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
- Friendly migration experts that can answer any answers or queries
Let us guide you through the complexities of moving to the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level
- Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
Data Analysis Workshop
On-site workshop conducted at our offices or at yours- We will work with you to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states
- On-site workshop with our cloud migration team
- Cloud migration roadmap based upon your organisational requirements
This package includes an on-site workshop with our experts providing a data analysis and information processing, data model and heatmap view (Power BI dashboard). In addition, a detailed migration strategy document and recommendation paper will be provided to ensure your cloud migration goes smoothly.
- We'll work with your stakeholders to understand your organisation's requirements
- We'll provide you with options and details of the recommended next steps
Target Platform Design
Remain secure and compliant on your cloud platform- Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform
We offer a series of onsite workshops, where our experts will collaborate with your I.T department to setup the Information architecture & governance, information management policy and records. In addition we will provide an easy to understand information design document containing information on architecture, governance, management policy and security recommendations for your organisation to ensure that the new cloud is tailored to you as much as possible.
- A target platform would be designed in accordance with your organisation's specifications and informational structure.
- The configuration of SharePoint and Microsoft 365 within the cloud will be done as a final touch to make sure your new cloud is fully operational.
Migration and Remediation
Determine if your organisation is ready for a digital change- How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change
- Included an enterprise search centre and enterprise taxonomy will be integrated to the new cloud as part of the migration process to ensure that you will find all categories of data with ease.
A Migration of all your data will be performed, to transfer all data to the newly designed target platform. This process covers data migration for Microsoft teams, SharePoint, One drive, which will include a post configuration for the newly migrated data. Within this process, we are required to engage with either key figures of your organisation or your I.T team as part of the remedial process, to ensure we are on track with all your data migration needs, whilst processing the Post-migration data remediation.
Cloud Strategy and Readiness
Cloud Strategy and Readiness
Let us guide you on your journey to the cloud and beyond
We make sure to define a solid foundation by ensuring that your organisation is cloud compatible, whether you’re already embracing the cloud or looking to adopt the cloud or wondering what the cloud can do for you or having a bumpy ride on the cloud, we are here to help
Reasons why some organisations have not been successful at adopting the cloud
lack understanding of cloud security and compliance
lack clearly identified business objectives for transitioning to the cloud
lack a roadmap or planning for transitioning to the cloud
...It's not all doomed for failure. Organisation who have successfully embraced the cloud are reaping the benefits
Our expertise
We have extensive experience and knowledge of helping clients to successfully adopt the Microsoft cloud. Irrespective of the size and complexity of your organisation, we will assist and guide you through the process. Our expert team can help you define your business preparedness plan, define your information governance, information architecture and information security for Microsoft 365 and Azure, which is vital to your organization's cloud strategy.
We will show you, in a concise and perceptible way, whether and how you can benefit from the Microsoft 365 platform and what specific challenges your business may face in the process of implementation and subsequent migration to the cloud. Additional requirements related to the integration of cloud services in terms of data residency, data protection legislation and other relevant industry regulations will be considered and discussed with you.
Health checks / Readiness Assessments
Whether you're an organisation who is already embracing the cloud or looking to adopt the cloud. Our Cloud Readiness assessments, we'll observe and evaluate fundamental organisational, procedural and technical circumstances for your organisation.
Our assessments starts from a free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform. We'd love to talk to you to discuss how we can potentially help.
Adoption and Business Change
We'll help you to maximise your investment in Microsoft 365. Your workforce is a primary enabler for your organisation to realise the benefits from Microsoft 365. We'll work with you to create and implement a business change strategy that works specifically tailored for your organisation.
Our unique personas, workforce centric methodologies infused with Prosci methodologies have allowed us to successfully support organisations rolling out Microsoft 365. Our products such as Virtual Academy and Reflekt have shown to increase end-user adoption and end-user satisfaction.
Our Cloud Readiness Offerings
Free Cloud Readiness Consultation
Commitment free consultation with our readiness experts- A free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
Let us guide you on the journey to the cloud. Whether you are a business already on the cloud or an organisation looking to adopt the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level
- Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
- Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
Onsite Cloud Readiness Workshop
1 Day Onsite workshop conducted at our offices or at yours- We will work with you and your stakeholders to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states
Our cloud readiness experts will work with you to understand your organisation’s requirements from Information architecture, Information governance and Information security. Our cloud readiness assessment will detail the necessary steps required for you to adopt the cloud successfully and realise the benefits of the cloud
- We'll work with your stakeholders to understand your organisation's requirements
- Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
- We'll provide you with options and details of the recommended next steps
Onsite Cloud Security Readiness Assessment
Remain secure and compliant on your cloud platform- Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform
Security and compliance in any organisation is a vital factor in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetitie and your organisation’s devices to recommended a high-level security and compliance roadmap.
- Analysis of your existing Office 365 and Azure configuration, if applicable
- Overview of National Cyber Security Centre (NCSS) recommendations
- Review of your InfoSec policies
- Analysis of your user access scenarios, device access scenarios, organisational risk appetite
- Azure AD Conditional Access design and implement
- Microsoft Intune MDM
- Microsoft Intune App Protection (BYO)
- Unified Sensitivity labelling
- Data Loss Prevention (DLP)
Business Change Readiness Assessment
Determine if your organisation is ready for a digital change- How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change
Our team of fully certified change management experts are trained to deliver the adoption in IT Products in products like Microsoft 365, ServiceNow and SuccessFactors while holding true to our belief that simplicity is best.
We work with your project managers to Build, Excite and Equip your teams in what a new product is, what’s in it for them, and train them in how best to use it. Helping ensure you achieve your expected ROI in a new IT product.
- Prosci® certified will work with you to assess your organisational requirements
- Persona driven methodologies capturing motivations, preferences, biases, needs, wants, desires
Security & Compliance
Security and Compliance
Manage cybersecurity and compliance effectively across your evolving digital landscape
We understand the importance cyber, regulatory, operational, and financial threats to your organisation. Our accredited security specialists remove the complexities of securing your cloud platform and ensuring that you have the right level of controls based upon your organisational requirements, maturity and culture.
Securing your investment on the Microsoft Cloud
An exponential increase in the number of connected devices albeit corporate or personal, remote workers and a cultural shift in the security ecosystem that may not be widely understood or recognised by your workforce, may potentially put your organisation at risk. Who, what and how can devices, users, partners, vendors access your environments. Security is not just risk management or an IT issue, but instead a core business enabler
Increase in the number of threats on Microsoft 365 over the last two years
Increase in the amount of files deemed sensitive data stored on the Microsoft Cloud (Year-on-Year)
Increase in sharing sensitive data with an open, publicly accessible link over the past two years
Compliance and beyond
In the cloud era, the challenge is not only protecting this sensitive information against internal and external threats, but also retaining the same compliance policy enforcement that enterprises have for on-premises applications. With just a few clicks, an employee can share an entire folder containing sensitive data with another user within the company (or outside the company) in violation of a compliance regulations
80%
Unclassified data
Corporate data that is “dark” – it is not classified, protected or governed
53%
Insider threat
Organisations that have experienced insider attacks in the last 12 months
200+
Regulatory
Updates per day from over 1000 regulatory bodies worldwide
Our Cloud Security and Compliance Offerings
Free Cloud Security Consultation
Commitment free consultation with our security experts- A free no-obligation, commitment-free consultation with one of our expert security team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to secure your cloud platform
We’ll love to discuss how we can help you with securing your investment on the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level
- Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
- Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
Onsite Cloud Security Readiness Assessment
Remain secure and compliant on your cloud platform- Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform
Security and compliance in any organisation are vital factors in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetite and your organisation’s devices to recommend a high-level security and compliance roadmap.
- Analysis of your existing Office 365 and Azure configuration, if applicable
- Overview of National Cyber Security Centre (NCSS) and HMG Cyber Security recommendations
- Review of your InfoSec policies
- Analysis of your user access scenarios, device access scenarios, organisational risk appetite
- Azure AD Conditional Access design and implement
- Microsoft Intune MDM
- Microsoft Intune App Protection (BYO)
- Unified Sensitivity labeling
- Data Loss Prevention (DLP)
Virtual Academy
virtual academy
Learning about Microsoft 365 products, services and features can be made easy using Virtual Academy
Virtual Academy is a Learning Management System (LMS) which is user friendly with the idea of making training and informing your organisation about Microsoft 365 products easy and accessible, tailoring to all your organisation’s needs, to give you the best possible training experience when educating your workforce.
Foundational
Virtual Academy provides a well-proven structural foundation enabling organisations to maximise their benefit from products and features that Microsoft 365 provides.
Proven
Virtual Academy has proven to increase user engagement, satisfaction and adoption of Microsoft 365 products and services.
The importance of a learning management platform
With the ever-changing Microsoft 365 platform it is important to ensure that your workforce is utilising and maximising the benefits of the your Microsoft 365 platform.
Known to increase knowledge retention
Known to increase productivity
Known to increase end-user adoption
Your Virtual Academy
Centralising Information
The centralised portal has made communicating the latest information easier than ever, by providing a central communications platform that is able to be tailored to how your organisation is structured, to what target information is needed for different people in different departments, to resources regarding new changes such as Microsoft 365 training and products relating to user viewing content.
Community and Collaboration
Ever had pressing questions about a specific Microsoft 365 product you really needed to ask but nobody can answer it immediately in your company? With the Virtual Academy, your question will be guaranteed to be answered. Being able to post a question to the community will allow anybody to answer it at anytime and anywhere or even collaborating and interacting with peers to get those pressing question answered.
Self-paced learning
Learning at your own pace
Learning anything new can be daunting from someone explaining things to quickly, to not understanding the new concepts of Microsoft 365 products. Virtual Academy can solve these common problems by providing all the material you need to get up-to-speed in one place, with information relating to how Microsoft 365 products are used in your role effectively and how it can change the way the user works, which can all be read at your own time and pleasure at anywhere; at any time.
Everybody Needs a Mentor
Everybody needs to be lead in the right direction when learning anything, to maintain relevancy in your learning journey.
Learning Administrators can take charge of the platform by providing the right learning material and extra resources to better your learning experience of Microsoft 365, even the recommended order the user should read all the resources in, to ensure an optimal learning experience.
Personalisation
Virtual Academy is personalised to your learning experience, providing training specifics to your role as well as new features and services that can help you with your role.
Feature Summary
Microsoft 365 integration
Virtual Academy can be seamlessly integrated to your current in-house training
Evergreen
We'll automatically push updates to your learning platform, so you'll always have the latest training materials
Personas
Relate to your persona and find out about training specific to your role as well as new features and services
Customise
Fully customisable interface to show relevant training material for available products and services
Central communication platform which is tailored for your organisation's needs and requirements
Self-paced learning
Self-paced Learning Portal enables you to learn about the products and their associated features
Collaborate
Users can collaborate and interact with their peers or reach out to the community if they have any questions
Admin Centre
Learning Administrators can define learning modules and paths based upon user’s roles and functions
Download Virtual Academy Product Information
Kolumbus
Kolumbus
Visualise organisational data with Kolumbus.
Struggling to find and understand your organisational data? Kolumbus allows you to visualise and analyse the data your organisation creates, using data insights to make informed business decisions.
New technologies have eased the burden of creating mass amounts of data, through increasing the velocity at which data streams in from multiple channels. Big data now drives most modern businesses. Often, organisations’ methods of organising and filing big datasets cannot keep up with the mass influx.
Discover, visualise and analyse your structured and unstructured data with Kolumbus. Kolumbus uses natural language processors (NLP) to understand the semantic context of your data. Its hyper-intuitive cognitive capabilities intelligently extract keywords which accurately describe the content of the data. Allowing you to easily understand the data being created within your organisation.
Kolumbus has the capability to generate taxonomies, identifying opportunities for your company to drive operational efficiencies.
90%
90% of data created is defined as unstructured data!
The inability to make sense of your data could be stifling your organisation’s opportunities, competitiveness, revenue and growth.
Kolumbus supports the following programmes:
MicrosoftTeams
SharePoint Online & SharePoint Server
OneDrive for Business
File Shares & Network Drives
Data Discovery
Data migration
Before attempting data migration, it’s important to follow the process of selecting, preparing, extracting and transforming data. In order to select data and perform data cleaning, you must understand the data you’re attempting to move across.
Use Kolumbus to answer key questions to help you identify which data it will be beneficial to migrate. This enables you to archive and dispose of irrelevant data clogging up your system. The de-cluttered new system will improve operational efficiency.
Generate taxonomies
Data taxonomy is the classification of data into categories and subcategories. Data taxonomies provide a unified view of the data in an organization, introducing common terminologies and semantics across multiple systems. Kolumbus automatically identifies taxonomies which you can use as part of your information architecture to structure your data.
Data Insights
Get a comprehensive overview of your organisation’s data. Kolumbus allows you to gather all your data on the centralised dashboard. Use the dashboard to navigate, define and query unstructured data. Use the tool’s advanced analytics to find insights.
With Kolumbus, the constant stream of data flowing through your organisational processes can be harnessed to discover new business opportunities.
Compliance
Compliance and Security Management
Kolumbus uses intelligent language processors to identify content which may not be compliant with your organisation’s policies and procedures. This provides a real-time insight into how your compliance program fares against the obligations relevant to your business, industry and the jurisdictions you operate in.
Use Kolumbus’ keyword finder to identify key information and respond to regulatory requests such as GDPR. Our data-driven approach will provide you with confidence you’ve got the right programs in place. Our secure software compliments Microsoft 365 Compliance Centre and Azure Information Protection.
Secure Data Protection
Taxonomies add structure to your data and allow you to implement information protection policies. Security features on Kolumbus allow you to label sensitive content. This prevents highly sensitive data being downloaded in bulk or getting into the wrong hands.
