Bespoke Intranet

Modern Intranet

A modern day intranet for a modern era

We at Konsolute believe that the intranet within businesses is the very foundation of all forms of communications within a company whether small or large, it
will always play major role in the success of work and motivating employees to strive for better.

Long headline on two lines of text to turn your visitors into users

What we offer is a cutting-edge solution to your intranet needs with an intranet platform that will turn your current intranet communications to fit into today's digital climate with a fast paced internal communications portal for your workforce, whilst maintaining and fostering the integrity of your company culture through branding and structuring of your framework that will outline your data whether it be recovery or discovery of digital data (EDRMS). This is to ensure that we can effectively implement a modern intranet solution through a simple 4 stage process that we at Konsolute will conduct. In return you will witness a digital transformation in your workplace with employees adapting to the concepts of Microsoft 365 tools and converting all employees into digital natives that will drastically improve the efficiency of your business output.

Design

Change the color to match your brand or vision, add your logo, choose the perfect layout, modify menu settings and more.

Build

Change the color to match your brand or vision, add your logo, choose the perfect layout, modify menu settings and more.

Deploy

Change the color to match your brand or vision, add your logo, choose the perfect layout, modify menu settings and more.

Transition

Change the color to match your brand or vision, add your logo, choose the perfect layout, modify menu settings and more.

Design

Empower your users

Empower your organisation by allowing them to freely create Microsoft Teams, SharePoint Sites and Microsoft 365 Groups whilst knowing that you're always in full control of your environment. You define your boundaries in accordance to your organisation's and regulatory requirements


Life-cycle management

Let Reflekt govern your creation. Control all aspects of the life-cycle from the initial creation to the archival and disposition of your creation. Use Reflekt's Administrative Centre to define your boundaries of what users can do and create, define your naming conventions, define your organisational templates and much more.


Compliance

Reflekt automatically cleans-up orphaned and unused Microsoft Teams, SharePoint Sites and Microsoft 365 Groups by archiving them based upon your organisational and regulatory requirements. Ensuing that your users always find the most relevant and latest information within your organisation.

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Build

Define and re-use templates across your organisation

Create and introduce templates to your organisation across Microsoft Teams, SharePoint Sites and Microsoft 365 Groups. Give your users a head-start and consistency by pre-defining templates, define once and reuse multiple times


Approvals, archiving & disposition policies

Use Reflekt's intuitive Administration Centre to define your Approval, Archiving and Disposal processes based upon your regulatory and organisation's requirements.


Recommendations based upon your criteria

Reflekt can suggest and recommend templates based upon your criteria. Push templates and associate your templates with your organisation's taxonomies so that Reflekt can intelligently suggest templates match your criteria such as the name, description and tags.

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Deploy

Can we help you?

You may ask your questions such as when or how do I create something based upon my requirements? Is this best tool for my choice? Microsoft 365 can be incredibly confusing at times. Reflekt's intuitive fully customisable questionnaire recommends and suggests the right tool for your answered questions.


Find you perfect match

On average, workers spend 41.8 hours searching. Let your focus on the task at hand and allow Reflekt's intelligent recommendation engine which uses a number of sources to recommend and suggest Microsoft Teams, SharePoint sites and Office Groups to your users.

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Transition

Define and re-use templates across your organisation

Create and introduce templates to your organisation across Microsoft Teams, SharePoint Sites and Microsoft 365 Groups. Give your users a head-start and consistency by pre-defining templates, define once and reuse multiple times


Approvals, archiving & disposition policies

Use Reflekt's intuitive Administration Centre to define your Approval, Archiving and Disposal processes based upon your regulatory and organisation's requirements.


Recommendations based upon your criteria

Reflekt can suggest and recommend templates based upon your criteria. Push templates and associate your templates with your organisation's taxonomies so that Reflekt can intelligently suggest templates match your criteria such as the name, description and tags.

More Info

Modern Intranet

Intranet

You are the Master of your Communications

We at Konsolute believe that the intranet within businesses is the very foundation of all forms of Communications within a company whether small or large, it will always play major role in the success of work and motivating employees to strive for better.

One-Click Intranet

D-Ploy Intranet

We at Konsolute have experts that have made dozens and dozens of intranet solutions for various companies, and what we found is that; common intranet solutions tend to be expensive and time consuming to make. So we decided to simplify the process by making this a full self-service modern intranet solution, that will provide you with all you need to get started in utilising your modern intranet with minimal and efficient setup.

All-in-One

Uncomplicated and simply beautiful intranet solution which can easily deployed to your Microsoft 365 at a click of a button

Evergreen

We're committed to ensuring that you have the latest features and components. We'll automatically patch and push the latest updates

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Bespoke Intranet

Your modern Intranet

What we offer is a cutting-edge solution to your intranet needs with an intranet platform that will turn your current intranet communications to fit into today’s digital climate with a fast paced internal communications portal for your workforce, whilst maintaining and fostering the integrity of your company culture through branding and structuring of your framework that will outline your data whether it be recovery or discovery of digital data (EDRMS). This is to ensure that we can effectively implement a modern intranet solution through a simple 4 stage process that we at Konsolute will conduct. In return you will witness a digital transformation in your workplace with employees adapting to the concepts of Microsoft 365 tools and converting all employees into digital natives that will drastically improve the efficiency of your business output.

Tailored

Before designing your new intranet solution, we require your personal input, your wants, your needs and overall expectation. This will then allow us to review, narrow down and plan our solution to exactly how you like it and agree on an implementation method

Support

We'll support you throughout the process from ensuring that all your employees and yourself are fully prepared for rolling out your new intranet solution. We'll assist you with your business change and adoption plans as well as with any technical issues or queries

Contact

Moving to Microsoft 365 and Azure

Cloud Migration Services

CLOUD MIGRATION SERVICES

Welcome to your new home, let us help you move seamlessly and in a stress-free manner

We remove the complexities from migrating to the cloud, we’ll work with you to identify your migration objectives, identity what will need to be migration, and how. We’ll define you with a timeline to ensure that your migration is seamless and without any disruptions to your business

Moving to Microsoft 365 and Azure

By migrating and adopting the cloud successfully, organisations have benefited from the following...

Have experienced business acceleration from their use of cloud services 87%
Feel that they are more agile with executing their strategy 50%
Have seen their organisation collaborating more efficiently and effectively 48%
Have seen increased productivity with their workforce 46%
Data analysis

Before you begin your journey on defining and starting your migration it's important to understand the bigger picture. Our expert teams use a mixture of consultancy and in-house built data discovery tool such as Konsolute's Kolumbus and Auto Classifier to discover what applications and data can be migrated to the cloud.


The output of the Data Analysis enables your organisation to make informed business decisions and define the scope and migration process. The analysis enables organisations to answer questions such as,

  • What application and infrastructure am I currently running? of these, which should be migrated, modernised, retired, replaced or maintained on-premise?
  • How much data will be migrated?
  • What are the risks associated with a migration, and how long will it take?
  • What will be the return on my investment for migration, based on my current running costs, my post-migration running costs, and the cost of migration itself?
  • What additional benefits will cloud migration bring to my business?
Platform architecture & design

Data analysis provides an important input into the target cloud platform design and architecture. Statistically data points alongside with engagement with your stakeholders will allow us to define the perfect platform blueprint.


Retire, Replace, Rehost, Re-Architect or Retain On-Premise? We'll define a strategy based upon the data points to ensure that all options are addressed. SaaS, IaaS, Serverless, Containerized or modernised with PaaS, or if it cannot be migrated at all should reside in a private cloud. We'll architect a platform which meets your business objectives and can supports your business model for the foreseeable future.

Cloud Platform Desing
Migration & Modernise

We have extensive experience of orchestrating highly complex migrations to the cloud. Our skilled migration team have migrated mailboxes, Skype and document management systems such as Microsoft SharePoint, Documentum and On-Premise applications/systems to the cloud for clients operating in various time-zones ensuring business continuity and minimising and impact to end-users.


One of the business benefits of cloud migration is the ability to enable new scenarios that would be impossible (or at least, prohibitively expensive) previously. The opportunity to re-imagine your new platform and application by harnessing cloud features such as Microsoft AI. Our Cloud Modernisation can assist your organisation to maximise new business opportunities offered by the cloud.

Our Cloud Migration Offerings

Free Migration Consultation

Commitment free consultation with our migration experts
Free
  • A free no-obligation, commitment-free consultation with one of our expert migration team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
  • Friendly migration experts that can answer any answers or queries
Schedule

Let us guide you through the complexities of moving to the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)

Data Analysis Workshop

On-site workshop conducted at our offices or at yours
  • We will work with you to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states
  • On-site workshop with our cloud migration team
  • Cloud migration roadmap based upon your organisational requirements

This package includes an on-site workshop with our experts providing a data analysis and information processing, data model and heatmap view (Power BI dashboard). In addition, a detailed migration strategy document and recommendation paper will be provided to ensure your cloud migration goes smoothly.

  • We'll work with your stakeholders to understand your organisation's requirements
  • We'll provide you with options and details of the recommended next steps

Target Platform Design

Remain secure and compliant on your cloud platform
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

We offer a series of onsite workshops, where our experts will collaborate with your I.T department to setup the Information architecture & governance, information management policy and records. In addition we will provide an easy to understand information design document containing information on architecture, governance, management policy and security recommendations for your organisation to ensure that the new cloud is tailored to you as much as possible.

  • A target platform would be designed in accordance with your organisation's specifications and informational structure.
  • The configuration of SharePoint and Microsoft 365 within the cloud will be done as a final touch to make sure your new cloud is fully operational.

Migration and Remediation

Determine if your organisation is ready for a digital change
  • How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change
  • Included an enterprise search centre and enterprise taxonomy will be integrated to the new cloud as part of the migration process to ensure that you will find all categories of data with ease.

A Migration of all your data will be performed, to transfer all data to the newly designed target platform. This process covers data migration for Microsoft teams, SharePoint, One drive, which will include a post configuration for the newly migrated data. Within this process, we are required to engage with either key figures of your organisation or your I.T team as part of the remedial process, to ensure we are on track with all your data migration needs, whilst processing the Post-migration data remediation.


Cloud Strategy and Readiness

Cloud Strategy and Readiness

Let us guide you on your journey to the cloud and beyond

We make sure to define a solid foundation by ensuring that your organisation is cloud compatible, whether you’re already embracing the cloud or looking to adopt the cloud or wondering what the cloud can do for you or having a bumpy ride on the cloud, we are here to help

Reasons why some organisations have not been successful at adopting the cloud

lack of understanding of cloud security and compliance

lack of clearly identified business objectives for transitioning to the cloud

lack of roadmap or planning for transitioning to the cloud

...It's not all doomed for failure. Organisation who have successfully embraced the cloud are reaping the benefits

Have experienced business acceleration from their use of cloud services 87%
Feel that they are more agile with executing their strategy 50%
Have seen their organisation collaborating more efficiently and effectively 48%
Have seen increased productivity with their workforce 46%
Our expertise

We have extensive experience and knowledge of helping clients to successfully adopt the Microsoft cloud. Irrespective of the size and complexity of your organisation, we will assist and guide you through the process. Our expert team can help you define your business preparedness plan, define your information governance, information architecture and information security for Microsoft 365 and Azure, which is vital to your organization's cloud strategy.


We will show you, in a concise and perceptible way, whether and how you can benefit from the Microsoft 365 platform and what specific challenges your business may face in the process of implementation and subsequent migration to the cloud. Additional requirements related to the integration of cloud services in terms of data residency, data protection legislation and other relevant industry regulations will be considered and discussed with you.

Health checks / Readiness Assessments

Whether you're an organisation who is already embracing the cloud or looking to adopt the cloud. Our Cloud Readiness assessments, we'll observe and evaluate fundamental organisational, procedural and technical circumstances for your organisation.


Our assessments starts from a free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform. We'd love to talk to you to discuss how we can potentially help.

Adoption and Business Change

We'll help you to maximise your investment in Microsoft 365. Your workforce is a primary enabler for your organisation to realise the benefits from Microsoft 365. We'll work with you to create and implement a business change strategy that works specifically tailored for your organisation.


Our unique personas, workforce centric methodologies infused with Prosci methodologies have allowed us to successfully support organisations rolling out Microsoft 365. Our products such as Virtual Academy and Reflekt have shown to increase end-user adoption and end-user satisfaction.

Our Cloud Readiness Offerings

Free Cloud Readiness Consultation

Commitment free consultation with our readiness experts
£ 0
  • A free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
Schedule

Let us guide you on the journey to the cloud. Whether you are a business already on the cloud or an organisation looking to adopt the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Onsite Cloud Readiness Workshop

1 Day Onsite workshop conducted at our offices or at yours
£1,500
  • We will work with you and your stakeholders to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states

Our cloud readiness experts will work with you to understand your organisation’s requirements from Information architecture, Information governance and Information security. Our cloud readiness assessment will detail the necessary steps required for you to adopt the cloud successfully and realise the benefits of the cloud

  • We'll work with your stakeholders to understand your organisation's requirements
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
  • We'll provide you with options and details of the recommended next steps

Onsite Cloud Security Readiness Assessment

Remain secure and compliant on your cloud platform
£2,000
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

Security and compliance in any organisation is a vital factor in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetitie and your organisation’s devices to recommended a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labelling
  • Data Loss Prevention (DLP)

Business Change Readiness Assessment

Determine if your organisation is ready for a digital change
£2,000
  • How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change

Our team of fully certified change management experts are trained to deliver the adoption in IT Products in products like Microsoft 365, ServiceNow and SuccessFactors while holding true to our belief that simplicity is best.

We work with your project managers to Build, Excite and Equip your teams in what a new product is, what’s in it for them, and train them in how best to use it. Helping ensure you achieve your expected ROI in a new IT product.

  • Prosci® certified will work with you to assess your organisational requirements
  • Persona driven methodologies capturing motivations, preferences, biases, needs, wants, desires


Security & Compliance

Security and Compliance

Manage cybersecurity and compliance effectively across your evolving digital landscape

We understand the importance cyber, regulatory, operational, and financial threats to your organisation. Our accredited security specialists remove the complexities of securing your cloud platform and ensuring that you have the right level of controls based upon your organisational requirements, maturity and culture.

Microsoft 365 Compliance

Securing your investment on the Microsoft Cloud

An exponential increase in the number of connected devices albeit corporate or personal, remote workers and a cultural shift in the security ecosystem that may not be widely understood or recognised by your workforce, may potentially put your organisation at risk. Who, what and how can devices, users, partners, vendors access your environments. Security is not just risk management or an IT issue, but instead a core business enabler

Increase in the number of threats on Microsoft 365 over the last two years

Increase in the amount of files deemed sensitive data stored on the Microsoft Cloud (Year-on-Year)

Increase in sharing sensitive data with an open, publicly accessible link over the past two years

Compliance and beyond

In the cloud era, the challenge is not only protecting this sensitive information against internal and external threats, but also retaining the same compliance policy enforcement that enterprises have for on-premises applications. With just a few clicks, an employee can share an entire folder containing sensitive data with another user within the company (or outside the company) in violation of a compliance regulations

80%

Unclassified data

Corporate data that is “dark” – it is not classified, protected or governed

53%

Insider threat

Organisations that have experienced insider attacks in the last 12 months

200+

Regulatory

Updates per day from over 1000 regulatory bodies worldwide

Our Cloud Security and Compliance Offerings

Free Cloud Security Consultation

Commitment free consultation with our security experts
£ 0
  • A free no-obligation, commitment-free consultation with one of our expert security team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to secure your cloud platform
Schedule

We’ll love to discuss how we can help you with securing your investment on the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Onsite Cloud Security Readiness Assessment

Remain secure and compliant on your cloud platform
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

Security and compliance in any organisation are vital factors in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetite and your organisation’s devices to recommend a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labeling
  • Data Loss Prevention (DLP)


Virtual Academy

virtual academy

Learning about Microsoft 365 products, services and features can be made easy using Virtual Academy

Virtual Academy is a Learning Management System (LMS) which is user friendly with the idea of making training and informing your organisation about Microsoft 365 products easy and accessible, tailoring to all your organisation’s needs, to give you the best possible training experience when educating your workforce.

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Learn about Microsoft 365

Foundational

Virtual Academy provides a well-proven structural foundation enabling organisations to maximise their benefit from products and features that Microsoft 365 provides.

Proven

Virtual Academy has proven to increase user engagement, satisfaction and adoption of Microsoft 365 products and services.

The importance of a learning management platform

With the ever-changing Microsoft 365 platform it is important to ensure that your workforce is utilising and maximising the benefits of the your Microsoft 365 platform.

Prefer to learn online at their own pace or instructor led 93%
Would like to access learning information from corporate and personal devices 72%
Would like an enterprise social aspect to learning 66%
Would like content generated specific to their role 57%

Known to increase knowledge retention

Known to increase productivity

Known to increase end-user adoption

Learning about Microsoft 365
Your Virtual Academy

Centralising Information

The centralised portal has made communicating the latest information easier than ever, by providing a central communications platform that is able to be tailored to how your organisation is structured, to what target information is needed for different people in different departments, to resources regarding new changes such as Microsoft 365 training and products relating to user viewing content.


Community and Collaboration

Ever had pressing questions about a specific Microsoft 365 product you really needed to ask but nobody can answer it immediately in your company? With the Virtual Academy, your question will be guaranteed to be answered. Being able to post a question to the community will allow anybody to answer it at anytime and anywhere or even collaborating and interacting with peers to get those pressing question answered.

Self-paced learning

Learning at your own pace

Learning anything new can be daunting from someone explaining things to quickly, to not understanding the new concepts of Microsoft 365 products. Virtual Academy can solve these common problems by providing all the material you need to get up-to-speed in one place, with information relating to how Microsoft 365 products are used in your role effectively and how it can change the way the user works, which can all be read at your own time and pleasure at anywhere; at any time.


Everybody Needs a Mentor

Everybody needs to be lead in the right direction when learning anything, to maintain relevancy in your learning journey.
Learning Administrators can take charge of the platform by providing the right learning material and extra resources to better your learning experience of Microsoft 365, even the recommended order the user should read all the resources in, to ensure an optimal learning experience.


Personalisation

Virtual Academy is personalised to your learning experience, providing training specifics to your role as well as new features and services that can help you with your role.

Committed

Keeping you in sync with the latest changes

Through our Automatic Push Notification we will provide the latest updates and changes to Virtual Academy to make sure that your organisation can adjust to those changes with ease and provide new training material to better optimise the new changes of Microsoft 365 products to your organisation's work and communication efficiency. Virtual Academy is also able to consistently provide the latest information about products, features and services of Microsoft 365 in accordance with your organisation.

Feature Summary

Microsoft 365 integration

Virtual Academy can be seamlessly integrated to your current in-house training

Evergreen

We'll automatically push updates to your learning platform, so you'll always have the latest training materials

Personas

Relate to your persona and find out about training specific to your role as well as new features and services

Customise

Fully customisable interface to show relevant training material for available products and services

Central communication platform which is tailored for your organisation's needs and requirements

Self-paced learning

Self-paced Learning Portal enables you to learn about the products and their associated features

Collaborate

Users can collaborate and interact with their peers or reach out to the community if they have any questions

Admin Centre

Learning Administrators can define learning modules and paths based upon user’s roles and functions


Kolumbus

Kolumbus

Set sail on a voyage to discover your organisational data. Discover, visualise and analyse how and what your organisation is creating and use the data insights to make informed business decisions.

Visualise your organisation’s structured and unstructured data. Kolumbus uses language processors to understand the semantic context of your data and its hyper-intuitive cognitive capabilities intelligently extracts keywords which accurately describe the content, allowing you to understand the data which is being created within your organisation. Kolumbus has the extensive capability to generate taxonomies and can identify opportunities to drive operational efficiencies.

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data discovery

Did you know that as much as 90% percent of that data created is defined as unstructured data?

The inability to make sense of your data could be stifling your organisation’s opportunities, competitiveness, revenue and growth

Kolumbus supports the following repositories

Kolumbus supports numerous data repositories and those supporting the OpenText standard

Microsoft Teams Logo

MicrosoftTeams

Microsoft SharePoint Logo

SharePoint Online & SharePoint Server

OneDrive for Business

OneDrive for Business

File shares

File Shares & Network Drives

Data Discovery

Data Discovery

Data migration

Before attempting any data migration, it is important to understand the data you are intended on migrating. Use Kolumbus to answer key questions and identify data that you need to migrate across and archive and dispose of data that is no longer required.


Generate taxonomies

Taxonomies enable you to categories unstructured data based upon the hierarchical classification of entities of interest of your organisations. Kolumbus automatically identifies taxonomies which you can use as part of your information architecture to improve discoverability, implement intelligent information protection policies and add structure to your data.


Data Insights

Zoom out and visualise your organisation's data. Use Kolumbus to visualise your data and use analytics to find insights and pursue new business opportunities effectively. Use the data flowing through your organisational processes to enable decisions at the edge of an enterprise.

Compliance

Remain compliant

Use Kolumbus to identify information or respond to regulatory requests such as GDPR. Kolumbus uses intelligent language processors to identify content which may not be compliant in accordance to your organisation's policies and procedures. Kolumbus compliments Microsoft 365 Compliance Centre and Azure Information Protection.


eDiscovery

Use enhanced capability of Kolumbus to discover information within your organisation. Utilise your organisation's taxonomies to enrich the discovery process to further refine and narrow down your query. Use the dashboard to navigate, define and query the unstructured data.

GDPR
Training data models

Capabilities

Dashboard

Kolumbus's dashboard utilises Microsoft's Power BI to provide you with a powerful toolset that you can use to define and query your data set. Power BI dashboard can easily be integrated within your organisation with other Microsoft 365 products and services.


Train data models

Train Kolumbus to recognise your organisation's content and improve the quality of keywords that are extracted. Kolumbus can use your existing taxonomies or use the out of the box model to recognise generic categories.


What our customers are using Kolumbus for

Our customers have used Kolumbus for numerous use cases such, using the data to make operational efficiencies, respond to regulatory and compliance requests, identify insider threats, identify and define migration strategy. The possibilities are endless…


ISO Certified QMS System

Quality Management System

ISO certified Quality Management System for Microsoft 365

Quality Management System (QMS) helps you to define policy procedures and standard operating procedures such as quality records, regulatory requirements, ISO requirements and industry specifications. QMS can be easily tailored to the needs of any organisation. Built specifically for Microsoft 365, it provides smooth integration, versatility and scalability for any organisation.

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Information
ISO Certified QMS

Compliance

Comply with industry-specific regulations and instil trust and demonstrate to your supply chain that you comply with relevant regulations and enforcement obligations.

Improvement

Remains in control of the risk and issues by proactively monitoring and addressing them. Improve efficiency and reduce your operational costs by streamlining processes.

Reputation

Build your reputation within your sector and with your stakeholders by showing that you are following the regulations and continually track and develop business processes.

Internal / External engagement

Improve your internal, external communication and your business processes by involving and encouraging your organisation to participate and drive your business workflows.

ISO 9001

ISO 27001

ISO 14001

ISO 45001

QMS Document Management

Document and Records Management

Document Control

Control's the lifecycle of documents in your organisation how they are created, reviewed, and published, and how they are ultimately disposed of or retained. QMS's flexibility enables you to easily adapt to your organisation's culture and requirements. QMS enables you to identify and define processes which protect and govern your documents such as quality manuals, quality procedures, working instructions and quality records.


Maintain & Improve

Maintain your organisation's standards and conformity by regularly reviewing your key documentation based upon your organisation's regulatory requirements and document control procedures. QMS simplifies the process at hand and automatically notified users and groups within your organisation of scheduled review dates based upon the criticality and sensitivity of your documents.


Leverage features of Microsoft 365

QMS is built upon Microsoft 365 and leverages a number of products such as SharePoint Online, Azure Information Protection, OneDrive for Business and Power Automate. Some of the document management features that are available include co-authoring, offline syncing, integration with Microsoft Teams and version history to name a few.

Approval and Control

Security

Security is at core of our QMS. Granularly control your permissions of who can edit and update key documents within your organisation. Where appropriate, QMS automatically grants and revokes permissions while maintaining a safe environment.


Archive & Disposition

QMS automatically archives and disposes of files based upon your organisation's requirements. Ensure that your organisation maintains the latest published single truth of the document at all times. QMS can be integrated with third party systems such as the National Archive supporting key metadata such as the Dublin Core specification.


Workflows

QMS supports workflows which ensure that you remain compliant to regulatory requirements and to the relevant ISO standards. QMS's workflows automate business processes from authoring, amending and publishing and distributing your key policies and procedures.

QMS Compliance

Dashboarding & Auditing

Dashboard

The QMS dashboard can be used by quality managers and document controllers to provide a holistic view of their organisational records. See for instance which documents need immediate attention or need attention in the near future. Use the dashboard to monitor and implement organisational changes.


Auditing

The Quality Management System audits and logs important events whenever there is an input required from an end-user. The audit logs are recorded and kept safely, and are periodically backed-up to ensure that they adhere to your regulatory requirements. Service administrators, Quality Managers should be confident that all activities within the system are recorded and kept safe.

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Onboard

Onboard

Welcome Onboard! Revolutionise your organisation's new hire joining experience

Onboard is a revolutionary new hire onboarding platform built for organisations consuming Microsoft 365. Onboard allows you to define your organisation’s onboarding experience and further refine this by allowing hiring managers and departments to create specific onboarding experiences. Onboard’s easy, intuitive and highly configurable interface allows new hires to go through your organisation’s introductory videos, policies and procedures, links, recommended communities (Microsoft Teams, Yammer and SharePoint) based upon your skills and interests.

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The importance of onboarding your new hire successfully

New hires that have quit their role because of lack of/serious issues during an onboarding process

Issues during the onboarding process can lead to your new hire leaving the organisation

New hires think that their employer did a poor job with the onboarding process

A bad onboarding experience for a new hire can adversely affect an new hires moral and experience

New hires felt that they would have settled into a role quicker if there had been a better onboarding process

A bad or lack of onboarding experience can lead to a loss of productivity and performance

Your new office

Welcome Onboard

Kick-start your new hire's journey the right way. Onboard enables you to customise your onboarding experience by tailoring your processes around your new hire. Ensure that your new hire understand your corporation's vision and you and your new hire remain compliant by adhering to regulatory requirements by completing mandatory training and compliance videos, links and documents.


Discover your organisation

Joining a new organisation can be daunting. Onboard mitigates these woes by enabling you, as an organisation, to introduce your new hire to the relevant people and communities (Yammer, SharePoint and Microsoft Teams). Hiring departments, can further suggest communities that new hire should join. Hiring managers can refine this by suggesting their own communities. Onboard intelligently recommends and suggest communities based your profile information such as role, skills, interests and their location.


Built for your Microsoft 365

Onboard is built from the ground up specifically for the Microsoft 365 platform. It leverages features such as SharePoint, Yammer, Microsoft Teams and Delve to provide your organisation and new hires with a seamless integrated experience.

It's all about you

Tailored onboard experience, just for you

With Onboard it's all about your new hire! Onboard allows you to tailor onboarding experience specific to your organisation, business unit or department. The experience can be further enriched by the hiring manager, enabling them to recommend and suggest communities, documents and links.


Unified onboarding experience

You're hiring managers are most likely going to have a better understand of your new hire's role. Onboard enables your hiring managers to further enhance the your new hire's onboarding experience by tailoring it to the role they'll be performing. Utilise your hiring managers knowledge and expertise to suggest, recommend and introduce your new hire to the organisation.


Hello, I'm new

It can be an overwhelming experience starting at a new organisation, Who is who in the organisation?, Which communities can I can or should I join? Where can I get help? Onboard mitigates these issues by intelligently recommending and connecting you with knowledge, resources and your communities.

Productivity & Integration

Intelligent Recommendation & Suggestion of Communities

An organisation with a thriving community can consist of thousands of communities created within Yammer, SharePoint and Microsoft Teams. Discovering these communities can either be by pot luck or through the knowledge of your colleagues. Onboard enables your organisation, hiring business unit/department as well as the hiring manager to recommend and suggest communities. Onboard also uses your information within Delve such as your skills and interests to further enhance the recommended communities. Onboard currently supports Microsoft Teams, Yammer and SharePoint sites.


Your portal

Onboard's portal is crafted and orientated around your new hire. It provides your new hire with a dashboard of activities such as their onboarding experience, recommended communities. Content authors can freely publish information directly to the portal such as news articles, announcements and places to grab some lunch based upon your locality.

Administration & Control

Administrative Interface

Onboard intuitive administrative interface gives you complete control your onboarding experience. Manage your users by defining their access and permissions. Administrators and their delegated users can use the onboard template wizard creation process where you can to define your entire onboarding experience.


Dashboard

Visualise your statistic for your organisation's onboarding process. See how many new hires have completed their onboarding, measure the level of engaged and interact activity. Run customised reports and make the necessary operational changes.


Intranet

One-Click Intranet

D-Ploy Intranet

Customisable Components

One of our many features of our intranet solution is enabling our users to audience target information in terms of applicable and relevant information i.e. news articles, blog post to the right people, creating full governance on communication content within your intranet communications.

Templating

Just like what kind of tiles you want when building a new house, we provision template designs for your intranet solution tailored to your organisation; whether it be a small or big organisation, we have templates to suit your every needs.

All-In-One

The problem with current intranet packages is that there are a lot of components and landing pages that need to be made as a separate cost, which will bring up a lot of complications in an organisation’s intranet solution development planning process. We thought this was unnecessary and we came up with a solution to provide you with a ready out-of-the box intranet solution, that will include all functions, features and setup for an intranet, as a solution to bypassing the long process of creating an intranet platform whilst also reducing your organisation cost on an intranet solution.

Evergreen

We thought that providing you with an intranet Solution package was not enough. So here is the part of why we call this a modern intranet package. Once you have your intranet up and running, we will send you frequent updates and new features to constantly modernise your intranet package, to ensure it is up to modern standards or having an intranet solution that is innovatively better than your competitors.