An Idiot's Guide to Legacy Workflows
Let’s break it down.
What is a SharePoint workflow?
SharePoint workflows are pre-programmed, mini-applications that streamline a variety of business processes. Workflows are essentially automated flowcharts, that remove human error and randomness from standard work procedure. From collecting signatures, feedback, or approvals for a plan or document, to tracking the status of routine strategy. SharePoint workflows prevent employees from spending unnecessary time on tasks that could be completed automatically- saving time and effort and bringing consistency and efficiency to everyday work practices. Notifications arise when someone is late completing their task, or if issues arise throughout the process- keeping relevant parties inside the project loop at all times.
What is the problem?
Microsoft are clamping down on outdated workflows, also known as ‘Legacy Workflows’. From November 1st, all workflows from the 2010 SharePoint model, will be retired. This means that after this date, many workflow operations essential to your company’s automotive operation may cease to work. Operations you don’t even know you’re using, operations you have come to rely on.
How do I check if I have Legacy Workflows?
Don’t worry! You don’t need to frantically search your SharePoint for Legacy Workflows. Simply enter your details into our free reporting tool- Workflow Discovery. The one-click automated process negates the need for manual installation. It will quickly, securely, and recursively scan your sites, sub-sites, lists, and libraries for you. You don’t even need to wait around for the results, as Workflow Discovery will notify you when it has completed. A detailed report will give you an insight into all Legacy Workflows found throughout the scan. We can then help you with your next step- if you want to convert essential workflows to the new version, Konsolute have you covered.
Powered by Konsolute’s secure cloud system, take back your time, and let Workflow Discovery drive your organization's automation, to the next level.
Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute
case study
Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute
Konsolute worked with Amnesty International Secretariat to complete a Digital Transformation of the organisation’s internal system and business procedures. Konsolute primarily implemented the roll-out of Microsoft 365 services SharePoint, Exchange, and OneDrive for Business for use across Amnesty International’s 3000 users. Konsolute also completed a migration from Lotus Notes to Microsoft 365 and managed Amnesty’s programmes and projects. Finally, Konsolute aided Amnesty in the construction and management plan of their applications such as Individuals At Risk database.
Challenge
Amnesty International Secretariat is comprised of multiple offices worldwide and regularly collaborates with external satellite offices, sharing sensitive data regarding human rights cases. Across these offices, Amnesty required a cohesive, unified platform to facilitate collaborative working. Amnesty also required help with information architecture and governance, ensuring that all data and assets are structured.
Strategy
Konsolute conducted a full data migration to Microsoft 365 cloud services. This was done through the use of AI-driven data discovery using Konsolute’s discovery tool, Kolumbus. This enabled Amnesty to infer an Information Architecture by identifying common characteristics across their existing data.
Konsolute implemented an Information Architecture structure as well as an Information Governance processes which ensured that the Amnesty’s data / processes were secure and compliant. Konsolute also completed the implementation of Programmes and Projects through a centralised provisioning engine built upon Microsoft Azure technology.
Amnesty campaign for individuals, families, communities and organisations around the world who have had their human rights violated. Amnesty required a secure and compliant platform due to the sensitivity of the data relating to the cases. Konsolute implemented a bespoke application known as Individuals At Risk (IAR) hosted on Microsoft Azure and Microsoft 365.
Finally, Konsolute carried out a core modernisation of Amnesty’s business processes to build numerous applications leveraging native Cloud Azure features.
Result
After working with Konsolute to implement a bespoke Microsoft 365 experience, Amnesty was left with a cohesive connected organisation, empowering employees with increased productivity and efficiency as well as streamlining crucial communications. Amnesty achieved standardisation across its various business units alongside increased operational efficiency and a reduction in operating costs.
"Konsolute have enabled us to envision our digital transformation that connects our people and processes through Microsoft 365. This has allowed us to mobilise our workforce and work more effectively across geographical boundaries"
"Konsolute have enabled us to envision our digital transformation that connects our people and processes through Microsoft 365. This has allowed us to mobilise our workforce and work more effectively across geographical boundaries"
- Amnesty CIO
- Non-profit
- Not-for-profit organisation
- Auto Classifier
- Kolumbus - AI Data Discovery Tool
- Governance as a Service
- SharePoint Online
- Microsoft Azure
Modern Intranet
Modern Intranet
Build and Modernise the way you connect with your Workplace
We have combined our experience in consulting and designing intranet solutions into an out-of-the-box intranet solution using the power of Microsoft 365 platform. With a simple click of a button, our highly configurable intranet system can be automatically provisioned on your Microsoft 365 tenancy. Choose from a collection of templates based upon the look and feel and functionality.
Our Modern and elegant intranet, that can be deployed across your organisation, here are some of the compelling reasons how an intranet can help your organisation
Employee engagement
Improve your leadership communication. Research has shown that comms directly correlated to how engaged your organisation is
Breaking down barriers
Improve transparency and collaboration across your organisation breaking communicating freely across these silos
Your company culture
Use your intranet to define your identity and reinforce your corporate culture and ethos across the wider organisation
Your remote workforce
Adapt and embrace the 'new ways' of working by using your intranet to communicate your messages in a clear and concise manner
A simple click away
Choose your template
Our pre-defined templates give you a modern UI experience, introducing to your users an easy and well organised access to all of your sites on SharePoint Online, as well as seamless navigation through your homepage. This will enable your users, to easily catch-up on the latest updates, news and events without them having to look too hard, whilst providing a personalise view of all the site content.
Built on SharePoint Online
Leverage the latest and greatest technology and features of SharePoint Online. SharePoint provides a modern, scalable and robust platform for deploying an intranet solution. Our Modern Intranet utilises the best features of Microsoft 365 to bring a simple and elegant and mostly important a free intranet which can deployed via a simple click.
put your own stamp in it
Themes
Our intranet templates foster the integrity of your company culture through branding and structuring of your design choices, across all content. Choose from the predefined colour palette and upload your organisation's logo. We'll take care of the rest and ensure that your intranet fits in with your organisation's guidelines.
Simple and elegant
Customisations offers a variety of colour pallets to pick from, that best express your organisation’s brand identity and to further personalise your intranet platform. Our templates also give you the ability to use your brand logo for your sites, which will automatically be applied to all of your sites, to give your site the brand identity consistency it needs.
Endorsed by internal comms managers
Our intranet solution has been deployed across numerous industry sectors such as finance, legal, government and nonprofits to name a few. We've had great feedback testimonials for how the organisations have been able to use the intranet for their respected use cases.
Our commitment
One-click intranet, coming up!
The process is easy and quick, when deploying your newly created beautiful intranet site. Everything that it is required to make an intranet site is bundled into an all-in-one package, with just a click of a button, your intranet site will be easily deployed with everything you need to make your homepage, to your Microsoft 365 platform.
Evergreen
We're committed to ensuring that you have the latest features and components. We'll automatically patch and push the latest updates to your Intranet site, to make sure your Intranet site is up to date with the latest quality of life changes, to keep up with the current times.
Cloud Migration Services
CLOUD MIGRATION SERVICES
Welcome to your new home, let us help you move seamlessly and in a stress-free manner
We remove the complexities from migrating to the cloud, we’ll work with you to identify your migrated objectives, identity what will need to be migration, and how. We’ll define you with a timeline to ensure that your migration is seamless and without any disruptions to your business
By migrating and adopting the cloud successfully, organisations have benefited from the following...
Data analysis
Before you begin your journey on defining and starting your migration it's important to understand the bigger picture. Our expert teams use a mixture of consultancy and in-house built data discovery tool such as Konsolute's Kolumbus and Auto Classifier to discover what applications and data can be migrated to the cloud.
The output of the Data Analysis enables your organisation to make informed business decisions and define the scope and migration process. The analysis enables organisations to answer questions such as,
- What application and infrastructure am I currently running? of these, which should be migrated, modernised, retired, replaced or maintained on-premise?
- How much data will be migrated?
- What are the risks associated with a migration, and how long will it take?
- What will be the return on my investment for migration, based on my current running costs, my post-migration running costs, and the cost of migration itself?
- What additional benefits will cloud migration bring to my business?
Platform architecture & design
Data analysis provides an important input into the target cloud platform design and architecture. Statistically data points alongside with engagement with your stakeholders will allow us to define the perfect platform blueprint.
Retire, Replace, Rehost, Re-Architect or Retain On-Premise? We'll define a strategy based upon the data points to ensure that all options are addressed. SaaS, IaaS, Serverless, Containerized or modernised with PaaS, or if it cannot be migrated at all should reside in a private cloud. We'll architect a platform which meets your business objectives and can supports your business model for the foreseeable future.
Migration & Modernise
We have extensive experience of orchestrating highly complex migrations to the cloud. Our skilled migration team have migrated mailboxes, Skype and document management systems such as Microsoft SharePoint, Documentum and On-Premise applications/systems to the cloud for clients operating in various time-zones ensuring business continuity and minimising and impact to end-users.
One of the business benefits of cloud migration is the ability to enable new scenarios that would be impossible (or at least, prohibitively expensive) previously. The opportunity to re-imagine your new platform and application by harnessing cloud features such as Microsoft AI. Our Cloud Modernisation can assist your organisation to maximise new business opportunities offered by the cloud.
Our Cloud Migration Offerings
Free Migration Consultation
Commitment free consultation with our migration experts- A free no-obligation, commitment-free consultation with one of our expert migration team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
- Friendly migration experts that can answer any answers or queries
Let us guide you through the complexities of moving to the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level
- Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
Data Analysis Workshop
On-site workshop conducted at our offices or at yours- We will work with you to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states
- On-site workshop with our cloud migration team
- Cloud migration roadmap based upon your organisational requirements
This package includes an on-site workshop with our experts providing a data analysis and information processing, data model and heatmap view (Power BI dashboard). In addition, a detailed migration strategy document and recommendation paper will be provided to ensure your cloud migration goes smoothly.
- We'll work with your stakeholders to understand your organisation's requirements
- We'll provide you with options and details of the recommended next steps
Target Platform Design
Remain secure and compliant on your cloud platform- Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform
We offer a series of onsite workshops, where our experts will collaborate with your I.T department to setup the Information architecture & governance, information management policy and records. In addition we will provide an easy to understand information design document containing information on architecture, governance, management policy and security recommendations for your organisation to ensure that the new cloud is tailored to you as much as possible.
- A target platform would be designed in accordance with your organisation's specifications and informational structure.
- The configuration of SharePoint and Microsoft 365 within the cloud will be done as a final touch to make sure your new cloud is fully operational.
Migration and Remediation
Determine if your organisation is ready for a digital change- How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change
- Included an enterprise search centre and enterprise taxonomy will be integrated to the new cloud as part of the migration process to ensure that you will find all categories of data with ease.
A Migration of all your data will be performed, to transfer all data to the newly designed target platform. This process covers data migration for Microsoft teams, SharePoint, One drive, which will include a post configuration for the newly migrated data. Within this process, we are required to engage with either key figures of your organisation or your I.T team as part of the remedial process, to ensure we are on track with all your data migration needs, whilst processing the Post-migration data remediation.
Cloud Strategy and Readiness
Cloud Strategy and Readiness
Let us guide you on your journey to the cloud and beyond
We make sure to define a solid foundation by ensuring that your organisation is cloud compatible, whether you’re already embracing the cloud or looking to adopt the cloud or wondering what the cloud can do for you or having a bumpy ride on the cloud, we are here to help
Reasons why some organisations have not been successful at adopting the cloud
lack understanding of cloud security and compliance
lack clearly identified business objectives for transitioning to the cloud
lack a roadmap or planning for transitioning to the cloud
...It's not all doomed for failure. Organisation who have successfully embraced the cloud are reaping the benefits
Our expertise
We have extensive experience and knowledge of helping clients to successfully adopt the Microsoft cloud. Irrespective of the size and complexity of your organisation, we will assist and guide you through the process. Our expert team can help you define your business preparedness plan, define your information governance, information architecture and information security for Microsoft 365 and Azure, which is vital to your organization's cloud strategy.
We will show you, in a concise and perceptible way, whether and how you can benefit from the Microsoft 365 platform and what specific challenges your business may face in the process of implementation and subsequent migration to the cloud. Additional requirements related to the integration of cloud services in terms of data residency, data protection legislation and other relevant industry regulations will be considered and discussed with you.
Health checks / Readiness Assessments
Whether you're an organisation who is already embracing the cloud or looking to adopt the cloud. Our Cloud Readiness assessments, we'll observe and evaluate fundamental organisational, procedural and technical circumstances for your organisation.
Our assessments starts from a free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform. We'd love to talk to you to discuss how we can potentially help.
Adoption and Business Change
We'll help you to maximise your investment in Microsoft 365. Your workforce is a primary enabler for your organisation to realise the benefits from Microsoft 365. We'll work with you to create and implement a business change strategy that works specifically tailored for your organisation.
Our unique personas, workforce centric methodologies infused with Prosci methodologies have allowed us to successfully support organisations rolling out Microsoft 365. Our products such as Virtual Academy and Reflekt have shown to increase end-user adoption and end-user satisfaction.
Our Cloud Readiness Offerings
Free Cloud Readiness Consultation
Commitment free consultation with our readiness experts- A free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
Let us guide you on the journey to the cloud. Whether you are a business already on the cloud or an organisation looking to adopt the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level
- Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
- Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
Onsite Cloud Readiness Workshop
1 Day Onsite workshop conducted at our offices or at yours- We will work with you and your stakeholders to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states
Our cloud readiness experts will work with you to understand your organisation’s requirements from Information architecture, Information governance and Information security. Our cloud readiness assessment will detail the necessary steps required for you to adopt the cloud successfully and realise the benefits of the cloud
- We'll work with your stakeholders to understand your organisation's requirements
- Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
- We'll provide you with options and details of the recommended next steps
Onsite Cloud Security Readiness Assessment
Remain secure and compliant on your cloud platform- Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform
Security and compliance in any organisation is a vital factor in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetitie and your organisation’s devices to recommended a high-level security and compliance roadmap.
- Analysis of your existing Office 365 and Azure configuration, if applicable
- Overview of National Cyber Security Centre (NCSS) recommendations
- Review of your InfoSec policies
- Analysis of your user access scenarios, device access scenarios, organisational risk appetite
- Azure AD Conditional Access design and implement
- Microsoft Intune MDM
- Microsoft Intune App Protection (BYO)
- Unified Sensitivity labelling
- Data Loss Prevention (DLP)
Business Change Readiness Assessment
Determine if your organisation is ready for a digital change- How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change
Our team of fully certified change management experts are trained to deliver the adoption in IT Products in products like Microsoft 365, ServiceNow and SuccessFactors while holding true to our belief that simplicity is best.
We work with your project managers to Build, Excite and Equip your teams in what a new product is, what’s in it for them, and train them in how best to use it. Helping ensure you achieve your expected ROI in a new IT product.
- Prosci® certified will work with you to assess your organisational requirements
- Persona driven methodologies capturing motivations, preferences, biases, needs, wants, desires
Security & Compliance
Security and Compliance
Manage cybersecurity and compliance effectively across your evolving digital landscape
We understand the importance cyber, regulatory, operational, and financial threats to your organisation. Our accredited security specialists remove the complexities of securing your cloud platform and ensuring that you have the right level of controls based upon your organisational requirements, maturity and culture.
Securing your investment on the Microsoft Cloud
An exponential increase in the number of connected devices albeit corporate or personal, remote workers and a cultural shift in the security ecosystem that may not be widely understood or recognised by your workforce, may potentially put your organisation at risk. Who, what and how can devices, users, partners, vendors access your environments. Security is not just risk management or an IT issue, but instead a core business enabler
Increase in the number of threats on Microsoft 365 over the last two years
Increase in the amount of files deemed sensitive data stored on the Microsoft Cloud (Year-on-Year)
Increase in sharing sensitive data with an open, publicly accessible link over the past two years
Compliance and beyond
In the cloud era, the challenge is not only protecting this sensitive information against internal and external threats, but also retaining the same compliance policy enforcement that enterprises have for on-premises applications. With just a few clicks, an employee can share an entire folder containing sensitive data with another user within the company (or outside the company) in violation of a compliance regulations
80%
Unclassified data
Corporate data that is “dark” – it is not classified, protected or governed
53%
Insider threat
Organisations that have experienced insider attacks in the last 12 months
200+
Regulatory
Updates per day from over 1000 regulatory bodies worldwide
Our Cloud Security and Compliance Offerings
Free Cloud Security Consultation
Commitment free consultation with our security experts- A free no-obligation, commitment-free consultation with one of our expert security team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to secure your cloud platform
We’ll love to discuss how we can help you with securing your investment on the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level
- Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
- Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
Onsite Cloud Security Readiness Assessment
Remain secure and compliant on your cloud platform- Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform
Security and compliance in any organisation are vital factors in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetite and your organisation’s devices to recommend a high-level security and compliance roadmap.
- Analysis of your existing Office 365 and Azure configuration, if applicable
- Overview of National Cyber Security Centre (NCSS) and HMG Cyber Security recommendations
- Review of your InfoSec policies
- Analysis of your user access scenarios, device access scenarios, organisational risk appetite
- Azure AD Conditional Access design and implement
- Microsoft Intune MDM
- Microsoft Intune App Protection (BYO)
- Unified Sensitivity labeling
- Data Loss Prevention (DLP)
Virtual Academy
virtual academy
Learning about Microsoft 365 products, services and features can be made easy using Virtual Academy
Virtual Academy is a Learning Management System (LMS) which is user friendly with the idea of making training and informing your organisation about Microsoft 365 products easy and accessible, tailoring to all your organisation’s needs, to give you the best possible training experience when educating your workforce.
Foundational
Virtual Academy provides a well-proven structural foundation enabling organisations to maximise their benefit from products and features that Microsoft 365 provides.
Proven
Virtual Academy has proven to increase user engagement, satisfaction and adoption of Microsoft 365 products and services.
The importance of a learning management platform
With the ever-changing Microsoft 365 platform it is important to ensure that your workforce is utilising and maximising the benefits of the your Microsoft 365 platform.
Known to increase knowledge retention
Known to increase productivity
Known to increase end-user adoption
Your Virtual Academy
Centralising Information
The centralised portal has made communicating the latest information easier than ever, by providing a central communications platform that is able to be tailored to how your organisation is structured, to what target information is needed for different people in different departments, to resources regarding new changes such as Microsoft 365 training and products relating to user viewing content.
Community and Collaboration
Ever had pressing questions about a specific Microsoft 365 product you really needed to ask but nobody can answer it immediately in your company? With the Virtual Academy, your question will be guaranteed to be answered. Being able to post a question to the community will allow anybody to answer it at anytime and anywhere or even collaborating and interacting with peers to get those pressing question answered.
Self-paced learning
Learning at your own pace
Learning anything new can be daunting from someone explaining things to quickly, to not understanding the new concepts of Microsoft 365 products. Virtual Academy can solve these common problems by providing all the material you need to get up-to-speed in one place, with information relating to how Microsoft 365 products are used in your role effectively and how it can change the way the user works, which can all be read at your own time and pleasure at anywhere; at any time.
Everybody Needs a Mentor
Everybody needs to be lead in the right direction when learning anything, to maintain relevancy in your learning journey.
Learning Administrators can take charge of the platform by providing the right learning material and extra resources to better your learning experience of Microsoft 365, even the recommended order the user should read all the resources in, to ensure an optimal learning experience.
Personalisation
Virtual Academy is personalised to your learning experience, providing training specifics to your role as well as new features and services that can help you with your role.
Feature Summary
Microsoft 365 integration
Virtual Academy can be seamlessly integrated to your current in-house training
Evergreen
We'll automatically push updates to your learning platform, so you'll always have the latest training materials
Personas
Relate to your persona and find out about training specific to your role as well as new features and services
Customise
Fully customisable interface to show relevant training material for available products and services
Central communication platform which is tailored for your organisation's needs and requirements
Self-paced learning
Self-paced Learning Portal enables you to learn about the products and their associated features
Collaborate
Users can collaborate and interact with their peers or reach out to the community if they have any questions
Admin Centre
Learning Administrators can define learning modules and paths based upon user’s roles and functions
Download Virtual Academy Product Information
Kolumbus
Kolumbus
Set sail on a voyage to discover your organisational data. Discover, visualise and analyse how and what your organisation is creating and use the data insights to make informed business decisions.
Visualise your organisation’s structured and unstructured data. Kolumbus uses language processors to understand the semantic context of your data and its hyper-intuitive cognitive capabilities intelligently extracts keywords which accurately describe the content, allowing you to understand the data which is being created within your organisation. Kolumbus has the extensive capability to generate taxonomies and can identify opportunities to drive operational efficiencies.
90%
Did you know that as much as 90% percent of that data created is defined as unstructured data?
The inability to make sense of your data could be stifling your organisation’s opportunities, competitiveness, revenue and growth
Kolumbus supports the following repositories
Kolumbus supports numerous data repositories and those supporting the OpenText standard
MicrosoftTeams
SharePoint Online & SharePoint Server
OneDrive for Business
File Shares & Network Drives
Data Discovery
Data migration
Before attempting any data migration, it is important to understand the data you are intending on migrating. Use Kolumbus to answer key questions and identify data that you need to migrate across and archive and dispose of data that is no longer required.
Generate taxonomies
Taxonomies enable you to categories unstructured data based upon the hierarchical classification of entities of interest of your organisations. Kolumbus automatically identifies taxonomies which you can use as part of your information architecture to improve discoverability, implement intelligent information protection policies and add structure to your data.
Data Insights
Zoom out and visualise your organisation's data. Use Kolumbus to visualise your data and use analytics to find insights and pursue new business opportunities effectively. Use the data flowing through your organisational processes to enable decisions at the edge of an enterprise.
Compliance
Remain compliant
Use Kolumbus to identify information or respond to regulatory requests such as GDPR. Kolumbus uses intelligent language processors to identify content which may not be compliant in accordance to your organisation's policies and procedures. Kolumbus compliments Microsoft 365 Compliance Centre and Azure Information Protection.
eDiscovery
Use enhanced capability of Kolumbus to discover information within your organisation. Utilise your organisation's taxonomies to enrich the discovery process to further refine and narrow down your query. Use the dashboard to navigate, define and query the unstructured data.
Download Kolumbus Product Information
ISO Certified QMS System
Quality Management System
ISO certified Quality Management System for Microsoft 365
Quality Management System (QMS) helps you to define policy procedures and standard operating procedures such as quality records, regulatory requirements, ISO requirements and industry specifications. QMS can be easily tailored to the needs of any organisation. Built specifically for Microsoft 365, it provides smooth integration, versatility and scalability for any organisation.
Compliance
Comply with industry-specific regulations, instil trust and demonstrate to your supply chain that you comply with relevant regulations and enforcement obligations.
Improvement
Remains in control of the risk and issues by proactively monitoring and addressing them. Improve efficiency and reduce your operational costs by streamlining processes.
Reputation
Build your reputation within your sector and with your stakeholders by showing that you are following the regulations and continually tracking and developing business processes.
Internal / External engagement
Improve your internal, external communication and your business processes by involving and encouraging your organisation to participate and drive your business workflows.
ISO 9001
ISO 27001
ISO 14001
ISO 45001
Document and Records Management
Document Control
Control's the lifecycle of documents in your organisation, how they are created, reviewed, and published, and how they are ultimately disposed of or retained. QMS's flexibility enables you to easily adapt to your organisation's culture and requirements. QMS enables you to identify and define processes which protect and govern your documents such as quality manuals, quality procedures, working instructions and quality records.
Maintain & Improve
Maintain your organisation's standards and conformity by regularly reviewing your key documentation based upon your organisation's regulatory requirements and document control procedures. QMS simplifies the process at hand and automatically notifying users and groups within your organisation of scheduled review dates based upon the criticality and sensitivity of your documents.
Leverage features of Microsoft 365
QMS is built upon Microsoft 365 and leverages a number of products such as SharePoint Online, Azure Information Protection, OneDrive for Business and Power Automate. Some of the document management features that are available include co-authoring, offline syncing, integration with Microsoft Teams and version history to name a few.
Approval and Control
Security
Security is at core of our QMS. Granularly control your permissions of who can edit and update key documents within your organisation. Where appropriate, QMS automatically grants and revokes permissions while maintaining a safe environment.
Archive & Disposition
QMS automatically archives and disposes of files based upon your organisation's requirements. Ensure that your organisation maintains the latest published single truth of the document at all times. QMS can be integrated with third party systems such as the National Archive supporting key metadata such as the Dublin Core specification.
Workflows
QMS supports workflows which ensure that you remain compliant to regulatory requirements and to the relevant ISO standards. QMS's workflows automate business processes from authoring, amending and publishing and distributing your key policies and procedures.
Download QMS Product Information
Onboard
Onboard
Welcome Onboard! Revolutionise your organisation's new hire joining experience
Onboard is a revolutionary new hire onboarding platform built for organisations consuming Microsoft 365. Onboard allows you to define your organisation’s onboarding experience and further refine this by allowing hiring managers and departments to create specific onboarding experiences. Onboard’s easy, intuitive and highly configurable interface allows new hires to go through your organisation’s introductory videos, policies and procedures, links, recommended communities (Microsoft Teams, Yammer and SharePoint) based upon your skills and interests.
The importance of onboarding your new hire successfully
New hires that have quit their role because of lack of/serious issues during an onboarding process
Issues during the onboarding process can lead to your new hire leaving the organisation
New hires think that their employer did a poor job with the onboarding process
A bad onboarding experience for a new hire can adversely affect an new hires moral and experience
New hires felt that they would have settled into a role quicker if there had been a better onboarding process
A bad or lack of onboarding experience can lead to a loss of productivity and performance
Your new office
Welcome Onboard
Kick-start your new hire's journey the right way. Onboard enables you to customise your onboarding experience by tailoring your processes around your new hire. Ensure that your new hire understands your corporation's vision and you and your new hire remain compliant by adhering to regulatory requirements by completing mandatory training and compliance videos, links and documents.
Discover your organisation
Joining a new organisation can be daunting. Onboard mitigates these woes by enabling you, as an organisation, to introduce your new hire to the relevant people and communities (Yammer, SharePoint and Microsoft Teams). Hiring departments, can further suggest communities that new hire should join. Hiring managers can refine this by suggesting their own communities. Onboard intelligently recommends and suggest communities based your profile information such as role, skills, interests and their location.
Built for your Microsoft 365
Onboard is built from the ground up specifically for the Microsoft 365 platform. It leverages features such as SharePoint, Yammer, Microsoft Teams and Delve to provide your organisation and new hires with a seamless integrated experience.
It's all about you
Tailored onboard experience, just for you
With Onboard it's all about your new hire! Onboard allows you to tailor onboarding experience specific to your organisation, business unit or department. The experience can be further enriched by the hiring manager, enabling them to recommend and suggest communities, documents and links.
Unified onboarding experience
You're hiring managers are most likely going to have a better understanding of your new hire's role. Onboard enables your hiring managers to further enhance your new hire's onboarding experience by tailoring it to the role they'll be performing. Utilise your hiring managers knowledge and expertise to suggest, recommend and introduce your new hire to the organisation.
Hello, I'm new
It can be an overwhelming experience starting at a new organisation, Who is who in the organisation?, Which communities can I or should I join? Where can I get help? Onboard mitigates these issues by intelligently recommending and connecting you with knowledge, resources and your communities.
Administration & Control
Administrative Interface
Onboard intuitive administrative interface gives you complete control your onboarding experience. Manage your users by defining their access and permissions. Administrators and their delegated users can use the onboard template wizard creation process where you can to define your entire onboarding experience.
Dashboard
Visualise your statistic for your organisation's onboarding process. See how many new hires have completed their onboarding, measure the level of engaged and interact activity. Run customised reports and make the necessary operational changes.
