Konsolute works with Low Level Waste Repository to Automate Business Procedures and Streamline ISO Standards Adherence

case study

Konsolute works with LLW Repository to Automate Business Procedures and Streamline ISO Standards Adherence

Konsolute worked with LLWR to help automate business processes and establish a Electronics Documents Records Management System (EDRMS) for the maintenance of their records, including evidence records for the attention of industry regulators.


LLWR needed to establish better channels for communication and collaboration between sections of the organisation. The reduction of paper records was also a main aim of this project, looking to digitise where possible and establish an effective management system for the archival of records. Konsolute was also asked to implement a system for the maintenance of records for regulators. Finally, Konsolute worked with LLWR on the automation of their business procedures, aiming to establish more efficient and effective processes.


Konsolute implemented SharePoint Server in order to manage LLWRs highly sensitive files alongside an Electronic Documents and Records Management System (EDRMS). 

Konsolute fitted LLWR with a bespoke ISO certified Quality Management System, allowing the organisation to manage and maintain evidence of industry standards being upheld in daily work. Konsolute also established an automated document management process with the use of SharePoint workflows.

Konsolute implemented an Information Architecture system, alongside a tailored governance plan and security and compliance measures, considering the high importance of security to LLWR’s data.  

A centralised storage system was implemented for engineering documentation, and a system was created for the management of Portfolios, Programmes, and Projects.  

Finally, Konsolute completed the migration of data from various existing data source.


LLWR achieved a unified document management platform, holding and maintaining all data with the requisite level of security and compliance. Konsolute empowered LLWR with the ability to archive and dispose of data based upon regulatory requirements. And helped them specifically adhere to ISO 9001 and 45001. Konsolute further streamlined LLWR’s business process, enabling the organisation to automate processes and consequently improving efficiency and auditing.

"Thank you to Konsolute who delivered and successfully implemented an EDRMS which helped us to reach our ambitious goal to reduce paper records by 95% and adhere to the regulations imposed by industrial governing bodies"

- Quality Manager

  • Nuclear
  • Nuclear Decommissioning

  • ISO Certified QMS System
  • SharePoint Server

Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute

case study

Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute

Konsolute worked with Amnesty International Secretariat to complete a Digital Transformation of the organisation’s internal system and business procedures. Konsolute primarily implemented the roll-out of Microsoft 365 services SharePoint, Exchange, and OneDrive for Business for use across Amnesty International’s 3000 users. Konsolute also completed a migration from Lotus Notes to Microsoft 365 and managed Amnesty’s programmes and projects. Finally, Konsolute aided Amnesty in the construction and management plan of their applications such as Individuals At Risk database.


Amnesty International Secretariat is comprised of multiple offices worldwide and regularly collaborates with external satellite offices, sharing sensitive data regarding human rights cases. Across these offices, Amnesty required a cohesive, unified platform to facilitate collaborative working. Amnesty also required help with information architecture and governance, ensuring that all data and assets are structured.


Konsolute conducted a full data migration to Microsoft 365 cloud services. This was done through the use of AI-driven data discovery using Konsolute’s discovery tool, Kolumbus. This enabled Amnesty to infer an Information Architecture by identifying common characteristics across their existing data.

Konsolute implemented an Information Architecture structure as well as an Information Governance processes which ensured that the Amnesty’s data / processes were secure and compliant. Konsolute also completed the implementation of Programmes and Projects through a centralised provisioning engine built upon Microsoft Azure technology.

Amnesty campaign for individuals, families, communities and organisations around the world who have had their human rights violated. Amnesty required a secure and compliant platform due to the sensitivity of the data relating to the cases. Konsolute implemented a bespoke application known as Individuals At Risk (IAR) hosted on Microsoft Azure and Microsoft 365.

Finally, Konsolute carried out a core modernisation of Amnesty’s business processes to build numerous applications leveraging native Cloud Azure features.


After working with Konsolute to implement a bespoke Microsoft 365 experience, Amnesty was left with a cohesive connected organisation, empowering employees with increased productivity and efficiency as well as streamlining crucial communications. Amnesty achieved standardisation across its various business units alongside increased operational efficiency and a reduction in operating costs.

"Konsolute have enabled us to envision our digital transformation that connects our people and processes through Microsoft 365. This has allowed us to mobilise our workforce and work more effectively across geographical boundaries"

- Amnesty CIO

  • Non-profit
  • Not-for-profit organisation

Moving to Microsoft 365 and Azure

Cloud Migration Services


Welcome to your new home, let us help you move seamlessly and in a stress-free manner

We remove the complexities from migrating to the cloud, we’ll work with you to identify your migrated objectives, identity what will need to be migration, and how. We’ll define you with a timeline to ensure that your migration is seamless and without any disruptions to your business

Moving to Microsoft 365 and Azure

By migrating and adopting the cloud successfully, organisations have benefited from the following...

Have experienced business acceleration from their use of cloud services 87%
Feel that they are more agile with executing their strategy 50%
Have seen their organisation collaborating more efficiently and effectively 48%
Have seen increased productivity with their workforce 46%
Data analysis

Before you begin your journey on defining and starting your migration it's important to understand the bigger picture. Our expert teams use a mixture of consultancy and in-house built data discovery tool such as Konsolute's Kolumbus and Auto Classifier to discover what applications and data can be migrated to the cloud.

The output of the Data Analysis enables your organisation to make informed business decisions and define the scope and migration process. The analysis enables organisations to answer questions such as,

  • What application and infrastructure am I currently running? of these, which should be migrated, modernised, retired, replaced or maintained on-premise?
  • How much data will be migrated?
  • What are the risks associated with a migration, and how long will it take?
  • What will be the return on my investment for migration, based on my current running costs, my post-migration running costs, and the cost of migration itself?
  • What additional benefits will cloud migration bring to my business?
Platform architecture & design

Data analysis provides an important input into the target cloud platform design and architecture. Statistically data points alongside with engagement with your stakeholders will allow us to define the perfect platform blueprint.

Retire, Replace, Rehost, Re-Architect or Retain On-Premise? We'll define a strategy based upon the data points to ensure that all options are addressed. SaaS, IaaS, Serverless, Containerized or modernised with PaaS, or if it cannot be migrated at all should reside in a private cloud. We'll architect a platform which meets your business objectives and can supports your business model for the foreseeable future.

Cloud Platform Desing
Migration & Modernise

We have extensive experience of orchestrating highly complex migrations to the cloud. Our skilled migration team have migrated mailboxes, Skype and document management systems such as Microsoft SharePoint, Documentum and On-Premise applications/systems to the cloud for clients operating in various time-zones ensuring business continuity and minimising and impact to end-users.

One of the business benefits of cloud migration is the ability to enable new scenarios that would be impossible (or at least, prohibitively expensive) previously. The opportunity to re-imagine your new platform and application by harnessing cloud features such as Microsoft AI. Our Cloud Modernisation can assist your organisation to maximise new business opportunities offered by the cloud.

Our Cloud Migration Offerings

Free Migration Consultation

Commitment free consultation with our migration experts
  • A free no-obligation, commitment-free consultation with one of our expert migration team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
  • Friendly migration experts that can answer any answers or queries

Let us guide you through the complexities of moving to the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)

Data Analysis Workshop

On-site workshop conducted at our offices or at yours
  • We will work with you to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states
  • On-site workshop with our cloud migration team
  • Cloud migration roadmap based upon your organisational requirements

This package includes an on-site workshop with our experts providing a data analysis and information processing, data model and heatmap view (Power BI dashboard). In addition, a detailed migration strategy document and recommendation paper will be provided to ensure your cloud migration goes smoothly.

  • We'll work with your stakeholders to understand your organisation's requirements
  • We'll provide you with options and details of the recommended next steps

Target Platform Design

Remain secure and compliant on your cloud platform
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

We offer a series of onsite workshops, where our experts will collaborate with your I.T department to setup the Information architecture & governance, information management policy and records. In addition we will provide an easy to understand information design document containing information on architecture, governance, management policy and security recommendations for your organisation to ensure that the new cloud is tailored to you as much as possible.

  • A target platform would be designed in accordance with your organisation's specifications and informational structure.
  • The configuration of SharePoint and Microsoft 365 within the cloud will be done as a final touch to make sure your new cloud is fully operational.

Migration and Remediation

Determine if your organisation is ready for a digital change
  • How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change
  • Included an enterprise search centre and enterprise taxonomy will be integrated to the new cloud as part of the migration process to ensure that you will find all categories of data with ease.

A Migration of all your data will be performed, to transfer all data to the newly designed target platform. This process covers data migration for Microsoft teams, SharePoint, One drive, which will include a post configuration for the newly migrated data. Within this process, we are required to engage with either key figures of your organisation or your I.T team as part of the remedial process, to ensure we are on track with all your data migration needs, whilst processing the Post-migration data remediation.

Security & Compliance

Security and Compliance

Manage cybersecurity and compliance effectively across your evolving digital landscape

We understand the importance cyber, regulatory, operational, and financial threats to your organisation. Our accredited security specialists remove the complexities of securing your cloud platform and ensuring that you have the right level of controls based upon your organisational requirements, maturity and culture.

Securing your investment on the Microsoft Cloud

An exponential increase in the number of connected devices albeit corporate or personal, remote workers and a cultural shift in the security ecosystem that may not be widely understood or recognised by your workforce, may potentially put your organisation at risk. Who, what and how can devices, users, partners, vendors access your environments. Security is not just risk management or an IT issue, but instead a core business enabler

Increase in the number of threats on Microsoft 365 over the last two years

Increase in the amount of files deemed sensitive data stored on the Microsoft Cloud (Year-on-Year)

Increase in sharing sensitive data with an open, publicly accessible link over the past two years

Compliance and beyond

In the cloud era, the challenge is not only protecting this sensitive information against internal and external threats, but also retaining the same compliance policy enforcement that enterprises have for on-premises applications. With just a few clicks, an employee can share an entire folder containing sensitive data with another user within the company (or outside the company) in violation of a compliance regulations


Unclassified data

Corporate data that is “dark” – it is not classified, protected or governed


Insider threat

Organisations that have experienced insider attacks in the last 12 months



Updates per day from over 1000 regulatory bodies worldwide

Our Cloud Security and Compliance Offerings

Free Cloud Security Consultation

Commitment free consultation with our security experts
£ 0
  • A free no-obligation, commitment-free consultation with one of our expert security team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to secure your cloud platform

We’ll love to discuss how we can help you with securing your investment on the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Onsite Cloud Security Readiness Assessment

Remain secure and compliant on your cloud platform
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

Security and compliance in any organisation are vital factors in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetite and your organisation’s devices to recommend a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) and HMG Cyber Security recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labeling
  • Data Loss Prevention (DLP)



Set sail on a voyage to discover your organisational data. Discover, visualise and analyse how and what your organisation is creating and use the data insights to make informed business decisions.

Visualise your organisation’s structured and unstructured data. Kolumbus uses language processors to understand the semantic context of your data and its hyper-intuitive cognitive capabilities intelligently extracts keywords which accurately describe the content, allowing you to understand the data which is being created within your organisation. Kolumbus has the extensive capability to generate taxonomies and can identify opportunities to drive operational efficiencies.

data discovery

Did you know that as much as 90% percent of that data created is defined as unstructured data?

The inability to make sense of your data could be stifling your organisation’s opportunities, competitiveness, revenue and growth

Kolumbus supports the following repositories

Kolumbus supports numerous data repositories and those supporting the OpenText standard

Microsoft Teams Logo


Microsoft SharePoint Logo

SharePoint Online & SharePoint Server

OneDrive for Business

OneDrive for Business

File shares

File Shares & Network Drives

Data Discovery

Data Discovery

Data migration

Before attempting any data migration, it is important to understand the data you are intending on migrating. Use Kolumbus to answer key questions and identify data that you need to migrate across and archive and dispose of data that is no longer required.

Generate taxonomies

Taxonomies enable you to categories unstructured data based upon the hierarchical classification of entities of interest of your organisations. Kolumbus automatically identifies taxonomies which you can use as part of your information architecture to improve discoverability, implement intelligent information protection policies and add structure to your data.

Data Insights

Zoom out and visualise your organisation's data. Use Kolumbus to visualise your data and use analytics to find insights and pursue new business opportunities effectively. Use the data flowing through your organisational processes to enable decisions at the edge of an enterprise.


Remain compliant

Use Kolumbus to identify information or respond to regulatory requests such as GDPR. Kolumbus uses intelligent language processors to identify content which may not be compliant in accordance to your organisation's policies and procedures. Kolumbus compliments Microsoft 365 Compliance Centre and Azure Information Protection.


Use enhanced capability of Kolumbus to discover information within your organisation. Utilise your organisation's taxonomies to enrich the discovery process to further refine and narrow down your query. Use the dashboard to navigate, define and query the unstructured data.

Training data models



Kolumbus's dashboard utilises Microsoft's Power BI to provide you with a powerful toolset that you can use to define and query your data set. Power BI dashboard can easily be integrated within your organisation with other Microsoft 365 products and services.

Train data models

Train Kolumbus to recognise your organisation's content and improve the quality of keywords that are extracted. Kolumbus can use your existing taxonomies or use the out of the box model to recognise generic categories.

What our customers are using Kolumbus for

Our customers have used Kolumbus for numerous use cases such, using the data to make operational efficiencies, respond to regulatory and compliance requests, identify insider threats, identify and define migration strategies. The possibilities are endless…

Download Kolumbus Product Information


ISO Certified QMS System

Quality Management System

ISO certified Quality Management System for Microsoft 365

Quality Management System (QMS) helps you to define policy procedures and standard operating procedures such as quality records, regulatory requirements, ISO requirements and industry specifications. QMS can be easily tailored to the needs of any organisation. Built specifically for Microsoft 365, it provides smooth integration, versatility and scalability for any organisation.

ISO Certified QMS


Comply with industry-specific regulations, instil trust and demonstrate to your supply chain that you comply with relevant regulations and enforcement obligations.


Remains in control of the risk and issues by proactively monitoring and addressing them. Improve efficiency and reduce your operational costs by streamlining processes.


Build your reputation within your sector and with your stakeholders by showing that you are following the regulations and continually tracking and developing business processes.

Internal / External engagement

Improve your internal, external communication and your business processes by involving and encouraging your organisation to participate and drive your business workflows.

ISO 9001

ISO 27001

ISO 14001

ISO 45001

QMS Document Management

Document and Records Management

Document Control

Control's the lifecycle of documents in your organisation, how they are created, reviewed, and published, and how they are ultimately disposed of or retained. QMS's flexibility enables you to easily adapt to your organisation's culture and requirements. QMS enables you to identify and define processes which protect and govern your documents such as quality manuals, quality procedures, working instructions and quality records.

Maintain & Improve

Maintain your organisation's standards and conformity by regularly reviewing your key documentation based upon your organisation's regulatory requirements and document control procedures. QMS simplifies the process at hand and automatically notifying users and groups within your organisation of scheduled review dates based upon the criticality and sensitivity of your documents.

Leverage features of Microsoft 365

QMS is built upon Microsoft 365 and leverages a number of products such as SharePoint Online, Azure Information Protection, OneDrive for Business and Power Automate. Some of the document management features that are available include co-authoring, offline syncing, integration with Microsoft Teams and version history to name a few.

Approval and Control


Security is at core of our QMS. Granularly control your permissions of who can edit and update key documents within your organisation. Where appropriate, QMS automatically grants and revokes permissions while maintaining a safe environment.

Archive & Disposition

QMS automatically archives and disposes of files based upon your organisation's requirements. Ensure that your organisation maintains the latest published single truth of the document at all times. QMS can be integrated with third party systems such as the National Archive supporting key metadata such as the Dublin Core specification.


QMS supports workflows which ensure that you remain compliant to regulatory requirements and to the relevant ISO standards. QMS's workflows automate business processes from authoring, amending and publishing and distributing your key policies and procedures.

QMS Compliance

Dashboarding & Auditing


The QMS dashboard can be used by quality managers and document controllers to provide a holistic view of their organisational records. See for instance which documents need immediate attention or need attention in the near future. Use the dashboard to monitor and implement organisational changes.


The Quality Management System audits and logs important events whenever there is an input required from an end-user. The audit logs are recorded and kept safely, and are periodically backed-up to ensure that they adhere to your regulatory requirements. Service administrators, Quality Managers should be confident that all activities within the system are recorded and kept safe.

Download QMS Product Information


Cloud Modernisation

Cloud Modernisation

You're in the cloud, time to unlock your business potential

Microsoft Cloud is changing the very fabric of how businesses are operating. With ready access to data, and intelligent new ways to view, analyse and use the information, the cloud has engendered powerful new capabilities which are disrupting entire business models. Let us help you to truly realise your business potential.

Advantages to adopting the cloud


  • Capex -> OpEx
  • Transparency
  • Cost savings


  • Modern application architecture
  • Fast time to market
  • Infinite computer power

Service quality

  • Security and compliance
  • Scalability & Reliability
  • Performance

New scenarios

  • Digital transformation
  • Artificial intelligence
  • Business process automation

Organisation who have successfully embraced the cloud are reaping the benefits

Businesses have seen an acceleration from their use of cloud services

Feel that they are more agile with executing their corporate strategies

Feel that their workforce is collaborating more efficiently

Have seen an increase in productivity within their workforce

Automatic Classification

With infinite compute and advancements in cognitive technologies such as machine learning, bots, natural language processing (NLP) and artificial intelligence the realities and possibilities of tomorrow are becoming a reality. At Konsolute, our experts can help you identify opportunities to leverage cognitive technologies to optimise your business processes and procedures.

We have extensive experience in applying cognitive technologies in the real world. Auto Classifier was an industry first and revolutionary product which developed at the forefront of emerging cognitive technologies to streamline and automate business processes. This has enabled our clients to augment teams infused with cognitive technologies to increase productivity.

Business process automation

Reduce repetitive and routine work while generating insights that employees can use to improve compliance, quality, and speed. In a recent engagement we've helped a distributed organisation to streamline their processes by enabling the collections team to automate routine tasks and as a result this has given them more time to engage with customers to resolve disputes and led to improved cash flow, increased productivity, greater efficiency, and enhanced job satisfaction.

We help organisations to evaluate how they can leverage the power of Microsoft Azure and Microsoft 365 and automate business processes. Our Cloud Strategy and Readiness offerings are led by readiness and business process automation experts who can understand and suggest the best platform and technology for implementing your business processes.

"Every company is a software company. You have to start thinking and operating like a digital company. It’s no longer just about procuring one solution and deploying one. It’s not about one simple software solution. It’s really you yourself thinking of your own future as a digital company"


Core modernisation

We can help transition your legacy systems and reimagine and realise them on your cloud platform. Your cloud journey shouldn't be relegated to a lift-and-shift exercise as this may be attractive short-term but can be detrimental to your long-term digitalisation strategy. We can help you find the most optimum path by understand your strategic goals and desires.

Cloud is the core foundation on which innovation is built and is becoming the most important competitive differentiator. In an era of instantaneous, always-on, tailored interactions, we can help you to lower your overall technical debt. Help you re-engineering your existing legacy systems, refresh ERP systems, and rewrite your line-of-business applications. Your new cloud platform will allow you to maximise your benefits of agility, automation, security, and scalability.

Connected systems & Integration

In an ever-connected world and breakthroughs in enterprise gateways, integration layers and common standards, it's becoming easier than ever to connect devices and systems together. We can help you navigate through the complexities of integrating your industry. We'll assess and address all your concerns from security, compliance, regulatory requirements and scalability.

The common Microsoft cloud platform provides you endless amount of possibilities for connected your connected use-cases. Ever wanted to orchestrate and connect your Microsoft services together? Integrate your Dynamics 365 with Microsoft Teams, SharePoint, Project Online, Planner or even a third-party subsystem and vice versus, the possibilities are endless.

Cloud Platform Desing