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Konsolute delivers a digital transformation for Foreign Commonwealth Office Services

Case study

Foreign Commonwealth Office Services (FCOS)

Konsolute delivery a modern Intranet built on Microsoft 365 which enabled FCOS employees across various office locations and speaking various languages to communicate effectively

Solution Summary

FCO Services are part of the Foreign & Commonwealth Office (FCO), operating commercially as a Trading Fund who provide a range of integrated services such as security services worldwide to the FCDO and other UK government departments, supporting the delivery of government agendas. FCO Services operate and deliver worldwide, working with over 250 embassies, high commissions, and other critical government facilities across 168 countries.

Konsolute carried out the design, development, and implementation of a collaborative platform programme for FCO Services which included the successful delivery of their modern Intranet solution.

Challenge  

The FCOS organisation involves collaboration between both internal and external workers based in offices all over the world. Furthermore, the staff working in these locations operate in various languages, making FCOS a multicultural and multilingual organisation. FCOS therefore required an Intranet solution capable of connecting employees across locations worldwide, opening communication channels and enabling ease of access to essential information by members across the organisation. The FCOS Intranet fundamentally needed to connect members of the organisation to key information, people, and services across locational, cultural, and linguistic barriers, supplying a free flow of information to the workforce in its entirety. This information should be presented to individual employees based on their specific job roles and requirements, allowing each member of the workforce to prioritise the information that they care about the most.

The solution needed to be easily customised to reflect the branding and vision of FCOS as an organisation in order to foster a cohesive company culture across its multiple locations. It also had the role of ensuring transparency across the organisation, enabling all employees to access a central hub of information and putting transparency at the very heart of the company culture.

As part of a wider SharePoint-hosted system, FCOS’s Intranet needed to be capable of integrating fully with Microsoft 365, giving employees access to an important line-of-business applications through one centralised system. This included the building out of business-critical applications, using the Microsoft Power Platform.

  • Government
  • Ministerial Department

Solution Strategy

Konsolute set up a detailed implementation plan according to the client’s key requirements through conducting a comprehensive Discovery Phase. During the Discovery Phase we conducted workshops and discussions with stakeholders and users across the company to identify key personas and User Stories, helping us to build a picture of the individual requirements of FCOS users. The Discovery Phase better informed our implementation plan for the specificities of the client.

Konsolute used their proprietary product known as ‘Kolumbus’ to infer an Information Architecture from their existing data repositories which included SharePoint and Lotus Notes databases. This process classified data into categories and sub-categories, creating taxonomies and giving a holistic view of the data created across the organisation. Kolumbus’ centralised dashboard gave a comprehensive view of the organisational data from which unstructured data could be queried and information architecture could be established.

A phased rollout was then introduced. This involved rolling-out the Intranet to various departments within the organisation to facilitate discussion and feedback on the solution. This feedback was noted and used to inform changes and updates to the solution, concluding in an organisation-wide rollout of the final solution.

Finally, employee training sessions for the new Intranet solution were hosted, enabling end-users to utilise the new solution to its maximum potential and in the best way to benefit the specific needs of their job role.

Result

The Intranet enabled FCOS employees across various office locations and speaking various languages to communicate effectively. The Intranet’s inbuilt enterprise social networking capabilities, using tools such as Microsoft Yammer, enabled employees to stay connected via the corporate Yammer feed. Employees were enabled to connect across social media channels and create blogs and surveys, opening communication channels and fostering connectivity across the organisation’s departments and locations. The ability of the Intranet to work across all devices, without impacting the effect on the end user, ensured that all users could remain connected even when out of the office or travelling.

Using the targeted audience capabilities of SharePoint and Konsolute’s range of SharePoint Online components, the Intranet provided users with an employee centralised view. Feeding them with information connected to their projects or departments based on the sites and teams they participate in. The site structure encouraged the breakdown of silos across the organisation, allowing projects and interest groups to be found. Tailored information was made available to each user through a personalised Intranet home screen, engaging and immediately presenting users with relevant and interesting information. This resulted in reduced search time for daily activities and an overall more up-to-date workforce.
The fully tailorable Intranet design also enabled FCOS to maintain brand integrity and to present organisational values to their workforce. With a completely customisable design and features, the new Intranet was successfully tailored to reflect the key aims and vision of FCOS.

The SharePoint Online-based Intranet solution integrated seamlessly with the organisation’s existing Microsoft 365 tenancy, meaning employees could access familiar business applications via one centralised location. The structured and intuitive design reduced the confusion of working cross-platform, therefore simplifying the end-user experience.


Amnesty

Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute

case study

Amnesty International Completes a Digital Transformation with Microsoft 365 and the Services of Konsolute

Konsolute worked with Amnesty International Secretariat to complete a Digital Transformation of the organisation’s internal system and business procedures. Konsolute primarily implemented the roll-out of Microsoft 365 services SharePoint, Exchange, and OneDrive for Business for use across Amnesty International’s 3000 users. Konsolute also completed a migration from Lotus Notes to Microsoft 365 and managed Amnesty’s programmes and projects. Finally, Konsolute aided Amnesty in the construction and management plan of their applications such as Individuals At Risk database.

Challenge

Amnesty International Secretariat is comprised of multiple offices worldwide and regularly collaborates with external satellite offices, sharing sensitive data regarding human rights cases. Across these offices, Amnesty required a cohesive, unified platform to facilitate collaborative working. Amnesty also required help with information architecture and governance, ensuring that all data and assets are structured.

Strategy

Konsolute conducted a full data migration to Microsoft 365 cloud services. This was done through the use of AI-driven data discovery using Konsolute’s discovery tool, Kolumbus. This enabled Amnesty to infer an Information Architecture by identifying common characteristics across their existing data.

Konsolute implemented an Information Architecture structure as well as an Information Governance processes which ensured that the Amnesty’s data / processes were secure and compliant. Konsolute also completed the implementation of Programmes and Projects through a centralised provisioning engine built upon Microsoft Azure technology.

Amnesty campaign for individuals, families, communities and organisations around the world who have had their human rights violated. Amnesty required a secure and compliant platform due to the sensitivity of the data relating to the cases. Konsolute implemented a bespoke application known as Individuals At Risk (IAR) hosted on Microsoft Azure and Microsoft 365.

Finally, Konsolute carried out a core modernisation of Amnesty’s business processes to build numerous applications leveraging native Cloud Azure features.

Result

After working with Konsolute to implement a bespoke Microsoft 365 experience, Amnesty was left with a cohesive connected organisation, empowering employees with increased productivity and efficiency as well as streamlining crucial communications. Amnesty achieved standardisation across its various business units alongside increased operational efficiency and a reduction in operating costs.

"Konsolute have enabled us to envision our digital transformation that connects our people and processes through Microsoft 365. This has allowed us to mobilise our workforce and work more effectively across geographical boundaries"

- Amnesty CIO

  • Non-profit
  • Not-for-profit organisation


Microsoft Cloud and Beyond

Cloud Strategy and Readiness

Cloud Strategy and Readiness

Let us guide you on your journey to the cloud and beyond

We make sure to define a solid foundation by ensuring that your organisation is cloud compatible, whether you’re already embracing the cloud or looking to adopt the cloud or wondering what the cloud can do for you or having a bumpy ride on the cloud, we are here to help

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Reasons why some organisations have not been successful at adopting the cloud

lack understanding of cloud security and compliance

lack clearly identified business objectives for transitioning to the cloud

lack a roadmap or planning for transitioning to the cloud

...It's not all doomed for failure. Organisation who have successfully embraced the cloud are reaping the benefits

Have experienced business acceleration from their use of cloud services 87%
Feel that they are more agile with executing their strategy 50%
Have seen their organisation collaborating more efficiently and effectively 48%
Have seen increased productivity with their workforce 46%
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Our expertise

We have extensive experience and knowledge of helping clients to successfully adopt the Microsoft cloud. Irrespective of the size and complexity of your organisation, we will assist and guide you through the process. Our expert team can help you define your business preparedness plan, define your information governance, information architecture and information security for Microsoft 365 and Azure, which is vital to your organization's cloud strategy.


We will show you, in a concise and perceptible way, whether and how you can benefit from the Microsoft 365 platform and what specific challenges your business may face in the process of implementation and subsequent migration to the cloud. Additional requirements related to the integration of cloud services in terms of data residency, data protection legislation and other relevant industry regulations will be considered and discussed with you.

Health checks / Readiness Assessments

Whether you're an organisation who is already embracing the cloud or looking to adopt the cloud. Our Cloud Readiness assessments, we'll observe and evaluate fundamental organisational, procedural and technical circumstances for your organisation.


Our assessments starts from a free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform. We'd love to talk to you to discuss how we can potentially help.

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Expert of Microsoft 365
Adoption and Business Change

We'll help you to maximise your investment in Microsoft 365. Your workforce is a primary enabler for your organisation to realise the benefits from Microsoft 365. We'll work with you to create and implement a business change strategy that works specifically tailored for your organisation.


Our unique personas, workforce centric methodologies infused with Prosci methodologies have allowed us to successfully support organisations rolling out Microsoft 365. Our products such as Virtual Academy and Reflekt have shown to increase end-user adoption and end-user satisfaction.

Our Cloud Readiness Offerings

Let us guide you on the journey to the cloud. Whether you are a business already on the cloud or an organisation looking to adopt the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

Schedule

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Our cloud readiness experts will work with you to understand your organisation’s requirements from Information architecture, Information governance and Information security. Our cloud readiness assessment will detail the necessary steps required for you to adopt the cloud successfully and realise the benefits of the cloud

  • We'll work with your stakeholders to understand your organisation's requirements
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
  • We'll provide you with options and details of the recommended next steps

Security and compliance in any organisation is a vital factor in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetitie and your organisation’s devices to recommended a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labelling
  • Data Loss Prevention (DLP)

As essential and the most overlooked aspect when delivering solutions across the organisation. We recognise that driving adoption comes from the understanding of the organisational business challenges and addressing these with the most appropriate technology. Ensuring that users across the organisation understand the benefits and embrace the technology is key to a successful roll-out.

  • Prosci® certified will work with you to assess your organisational requirements
  • Persona driven methodologies capturing motivations, preferences, biases, needs, wants, desires


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Security & Compliance

Security and Compliance

Manage cybersecurity and compliance effectively across your evolving digital landscape

We understand the importance cyber, regulatory, operational, and financial threats to your organisation. Our accredited security specialists remove the complexities of securing your cloud platform and ensuring that you have the right level of controls based upon your organisational requirements, maturity and culture.

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Securing your investment on the Microsoft Cloud

An exponential increase in the number of connected devices albeit corporate or personal, remote workers and a cultural shift in the security ecosystem that may not be widely understood or recognised by your workforce, may potentially put your organisation at risk. Who, what and how can devices, users, partners, vendors access your environments. Security is not just risk management or an IT issue, but instead a core business enabler

Increase in the number of threats on Microsoft 365 over the last two years

Increase in the amount of files deemed sensitive data stored on the Microsoft Cloud (Year-on-Year)

Increase in sharing sensitive data with an open, publicly accessible link over the past two years

Compliance and beyond

In the cloud era, the challenge is not only protecting this sensitive information against internal and external threats, but also retaining the same compliance policy enforcement that enterprises have for on-premises applications. With just a few clicks, an employee can share an entire folder containing sensitive data with another user within the company (or outside the company) in violation of a compliance regulations

80%

Unclassified data

Corporate data that is “dark” – it is not classified, protected or governed

53%

Insider threat

Organisations that have experienced insider attacks in the last 12 months

200+

Regulatory

Updates per day from over 1000 regulatory bodies worldwide

Our Cloud Security and Compliance Offerings

We’ll love to discuss how we can help you with securing your investment on the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

Schedule

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Security and compliance in any organisation are vital factors in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetite and your organisation’s devices to recommend a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) and HMG Cyber Security recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labeling
  • Data Loss Prevention (DLP)


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Kolumbus

Kolumbus

Visualise organisational data with Kolumbus

Struggling to find and understand your organisational data? Kolumbus allows you to visualise and analyse the data your organisation creates, using data insights to make informed business decisions.

New technologies have eased the burden of creating mass amounts of data, through increasing the velocity at which data streams in from multiple channels. Big data now drives most modern businesses. Often, organisations’ methods of organising and filing big datasets cannot keep up with the mass influx.

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90% of data created is defined as unstructured data!   

The inability to make sense of your data could be stifling your organisation’s opportunities, competitiveness, revenue and growth.   

Kolumbus supports the following programmes:  

Discover, visualise and analyse your structured and unstructured data with Kolumbus. Kolumbus uses natural language processors (NLP) to understand the semantic context of your data. Its hyper-intuitive cognitive capabilities intelligently extract keywords which accurately describe the content of the data. Allowing you to easily understand the data being created within your organisation.

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MicrosoftTeams

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SharePoint Online & SharePoint Server

OneDrive for Business

OneDrive for Business

File shares

File Shares & Network Drives

Data Discovery

Data Discovery

Data migration

Before attempting data migration, it’s important to follow the process of selecting, preparing, extracting and transforming data. In order to select data and perform data cleaning, you must understand the data you’re attempting to move across.

Use Kolumbus to answer key questions to help you identify which data it will be beneficial to migrate. This enables you to archive and dispose of irrelevant data clogging up your system. The de-cluttered new system will improve operational efficiency.


Generate taxonomies

Data taxonomy is the classification of data into categories and subcategories. Data taxonomies provide a unified view of the data in an organization, introducing common terminologies and semantics across multiple systems. Kolumbus automatically identifies taxonomies which you can use as part of your information architecture to structure your data.


Data Insights

Get a comprehensive overview of your organisation’s data. Kolumbus allows you to gather all your data on the centralised dashboard. Use the dashboard to navigate, define and query unstructured data. Use the tool’s advanced analytics to find insights. With Kolumbus, the constant stream of data flowing through your organisational processes can be harnessed to discover new business opportunities.

Compliance

Compliance and Security Management

Kolumbus uses intelligent language processors to identify content which may not be compliant with your organisation’s policies and procedures. This provides a real-time insight into how your compliance program fares against the obligations relevant to your business, industry and the jurisdictions you operate in.   

Use Kolumbus’ keyword finder to identify key information and respond to regulatory requests such as GDPR. Our data-driven approach will provide you with confidence you’ve got the right programs in place. Our secure software compliments Microsoft 365 Compliance Centre and Azure Information Protection.  


Secure Data Protection

Taxonomies add structure to your data and allow you to implement information protection policies. Security features on Kolumbus allow you to label sensitive content. This prevents highly sensitive data being downloaded in bulk or getting into the wrong hands. 

GDPR
Training data models

Benefits

Dashboard

Kolumbus's dashboard makes use of Microsoft's Power BI data visualisation tools, providing you with a powerful toolset with which to define and query your data set. The dashboard can be easily integrated within your organisation with other Microsoft 365 products and services.


Trainable data models

Kolumbus’ out-of-the-box model can already recognise generic categories within your organisation’s data. The product can then be further trained to recognise your organisation’s content and extract quality keywords from the data.   


What has Kolumbus been used for?

Kolumbus has been used to improve operational efficiencies, respond to regulatory and compliance requests, identify insider threats and aid migration strategy. Kolumbus is also useful in enhancing productivity at work. When your data is structured, the possibilities are endless.  

Download Kolumbus Product Information

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ISO Certified QMS System

ISO Certified Quality Management System

Record, Manage, Audit and Track against your Standards on Microsoft 365

Manage your organisation’s compliance and regulatory requirements in one place and through Microsoft 365. ISO Quality Management System (QMS) enables your organisation to record, manage, track, manage risk and audit against your regulatory requirements.

ISO Certified QMS

QMS Features

Certificates / Standards Checklist

Record, manage, track, audit and demonstrate your conformity of your regulatory requirements / Standards using the QMS Checklist application

Documents Management

Control’s the lifecycle of documents in your organisation, how they are created, reviewed, and published, and how they are ultimately disposed of or retained

Dashboarding and Reporting

The QMS dashboard can be used by quality managers and document controllers to provide a holistic view of their organisational records

Auditing and Compliance

Generate audit and conformity reports to demonstrate how these Standards and their clauses met their regulatory requirements

Integrated with Microsoft 365

The QMS system leverages platform features such as the Power Platform (Power BI, Power Automate) and Planner to streamline processes

Ready from the get Go with the latest Standards

Our QMS comes preloaded with the latest common popular ISO Standards. If you have specific Standards, you can simply add them into the system.

iso 14001

ISO 27001

iso 14001

ISO 14001

iso 14001

ISO 45001

iso 14001

ISO 9001

Custom Standard

Manage your Standards all in one place on the unified Microsoft 365 platform

QMS is built upon the robust Microsoft 365 Platform to create a compelling, connected and seamless experience harnessed through Security and Compliance features such as Sensitivity and Retention labelling to protect and govern your information.

Standards / Certifications

QMS enables you to manage the entire lifecycle of your ISO Standards / Certification on the unified Microsoft 365 platform.

Auditing

QMS enables you to easily generate a report of conformity to demonstrate your compliance to your Standard, by clearly detailing the Clauses, Tasks and their associated Evidences. The Audit Report enables you to streamline your certification process by providing the auditors with all the information they require from a simple click of the button.

Download your free Standards

QMS comes equipped with the popular ISO Standards such as ISO 9001, ISO 27001, ISO 45001 and ISO 14001 which are freely updated and available throughout lifetime of the product. QMS also enables you to add and manage your own custom Standards within the application.

  • Preloaded with ISO Standards such as ISO 9001, ISO 27001, ISO 45001 and ISO 14001
  • Updates to Quality Management System and Standards available throughout the lifecycle of the application.
  • Create your custom Standard
  • Associate Clauses to Standards
  • Generate Audit Reports

Clauses

Clauses are a collection of obligatory requirement that must be met by an organisation in order to satisfy and demonstrate conformity. QMS comes equipped with predefined Clauses associated to popular ISO Standards.

Clause Management

Manage your Clauses by easily archiving, editing, resetting and approving Clauses by tailoring it to your organisational requirements.

Metadata

Create your own certification, clauses, tasks and actions with your preference of metadata. Categorise your clauses according to risk level and due date.  

More Info

  • Create and manage your Clauses
  • Rest and Archive your Clauses and it's associated artefacts
  • Our red, amber and green tabs visualise conformance state of Clauses. Easily see if your tasks are >50%, 51-99% or 100% completes. 

Action Plans

Actions Plans enable you to define and create a strategy to achieve satisfy a Clause and ultimately a Standard. QMS enables you to easily create and manage Actions Plans which can be associated to Clauses and consist of multiple Tasks.

Metadata

Service administrators, quality managers should be confident that all activities within the system are recorded and kept safe.

Report ready

When you are required to submit files and evidence to external auditors, QMS Executive has complete reports packaged up and ready to go.  

  • Use the dashboard to monitor your QMS lifecycle and implement organisational changes. 
  • Quickly spot trends in your data and take action  
  • Address how and why documents are rejected 
  • Get visualisations of your data and assess your compliance in a holistic way 
  • Documents are automatically sorted in terms of urgency and severity for efficiency in your dashboard. 

Third party contribution

Keep the lifecycle of your QMS going. QMS can be integrated with third party systems, in the past we have seen the National Archive supporting key metadata such as the Dublin Core specification. 

Automate archiving

Your platform will automatically archive and dispose of files based upon your organisation's requirements. 

  • Strive for continuous improvement by allowing the experts to review and maintain tasks and actions. 
  •   Ensure that your organisation always maintains the latest published single truth of the document. 
  • Build your reputation within your sector and with your stakeholders by showing that you are following the regulations and continually tracking and developing business processes. 

Record and maintain

The quality management system audits and logs important events whenever there is an input required from an end-user. Audit logs are recorded anmaintained to ensure that they adhere to your regulatory requirements. 

Secure storage

Service administrators, quality managers should be confident that all activities within the system are recorded and kept safe.

  • Strive for continuous improvement by allowing the experts to review and maintain tasks and actions. 
  •   Ensure that your organisation always maintains the latest published single truth of the document. 
  • Build your reputation within your sector and with your stakeholders by showing that you are following the regulations and continually tracking and developing business processes. 

Pricing

We’re confident that you’ll love our products so you can try all our features free for 15 days without any commitment of obligations. If you like the product, simply pay for what you need (when you need it).

Dedicated Support

Our friendly dedicated support team will assist you with any queries you may have. Whether you're an existing customer or you’re just getting started, you can count on our award-winning support.

Unlimited Updates

We're committed to ensure that you're always receiving the latest updates and patches. Our products compliment the Microsoft 365 platform and we strive to keep inline with their strategy and roadmap.

Free

trial
15 days free trial
  • Fully featured QMS
  • SharePoint App Store download from the Microsoft SharePoint Store
  • Hassle-free no obligation free trial with dedicated support throughout the trial
  • 😊 customers across multiple industry sectors
  • Adaptable & Customisable to your industry sector

QMS

Lite
£119/per month
  • Free Standards
  • Checklist supporting Plan-Do-Act-Check model
  • Integrated document management within the application
  • Task management manage your tasks within Microsoft Planner
  • Unlimited updates for Certificates / Standards

QMS

Enterprise
£300/per month
  • Including QMS Lite features
  • ISO 9001 Certified Document management System
  • Automation manage & maintain quality of your documents
  • Auditing automatically log system / user generated events
  • Reporting oversee your organisational data

Download QMS Product Information

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Auto Classifier

Auto Classifier

Revolutionise your content management by automatically classifying your content

Auto Classifier’s hyper-intuitive cognitive capabilities intelligently extracts keywords by understanding the semantic context of your content and eliminates the effort required for end-users to add metadata manually to their content therefore, allowing your workforce to focus at the task in hand

Automatic Classification
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Microsoft Teams

Auto Classifier works in conjunction with Microsoft Teams to automatically extract and associate metadata to your content

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SharePoint Online

Auto Classifier works in conjunction with your existing Information Architecture and taxonomies. Enrich the pre-built models to increase accuracy

File shares

File shares

Auto Classifier extracts and applies metadata to your internal content and allow for an easier refinement & search process in your document archives.

Increase productivity, improve search and remain compliant

Remove the unnecessary task of attributing your content with metadata, improve the accuracy of your metadata/keywords by training and making Auto Classifier aware of your organisational context, improve search and remain in compliance to regulatory requirements.

Keyword extraction

Auto Classifier intelligently extracts metadata and keywords based upon the semantic context of your content.

Improve your search

Improve the discovery of content by enabling Auto Classifier to automatically tag your content.

Organisation aware

Increase the accuracy by training Auto Classifier based upon your organisation's data and taxonomies.

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Usage 3

Usages

Understanding your content

Define a migration strategy by getting a complete view of your organisation's content. Auto Classifier can be ran across multiple repositories such as file-shares, network shares, SharePoint 2007 - SharePoint 2019 as well as SharePoint Online. See a holistic view of your organisation's content via a Power BI dashboard enabling you to refine and query the data.


Operational efficiencies

Auto Classifier uses intelligent language processors to extract meaningful data from your content and presents it to you in an easy to digest dashboard. Use the data to improve operational efficiencies, streamline processes and make intelligent and informed decisions.


Compliance

Use Auto Classifier to comply and adhere to regulator requests. Auto Classifier enables you to use to identify content containing sensitive information such as addresses, credit card information and government classification. Seamlessly integrate with Microsoft 365’s Compliance Centre and Azure Information Protection.

Data

Metadata

Use Auto Classifier to retrospectively tag your existing data on SharePoint (On-Premise or Online). Use Auto Classifier's intuitive interface to define your data repositories and train data models to become organisational aware.


Enhance your search experience

We often struggle to effectively connect with colleagues and to uncover the information we need to be immediately productive. An employee spends at least 2.5 hours per day looking for information. Auto Classifier improves your organisation's search experience by automatically tagging your content and allowing your users to find content and reduce duplication.


Improve accuracy by training your data models

Improve the accuracy by training Auto Classifier against your organisational data and taxonomies. Use your existing taxonomies so that Auto Classifier can understand your organisation's terminology.

SharePoint Migration
Auto Classifier Benefits

Benefits

Increased end-user adoption

Auto Classifier has proven to increase user engagement and adoption by removing unnecessary tasks such as tagging their content. Auto Classifier improves search and Microsoft Delve experience and has shown to increase collaboration across organisations.


Seamless integration with Microsoft Teams

Auto Classifier works seamlessly in conjunction with your Microsoft Teams. Content Managers can now live a stress-free live knowing that Auto Classifier is automatically tagging your organisation's content.


Dashboard

Content Authors and administrators can use the Power BI dashboard to see how your organisation is creating and managing it's data. Run reports in relation to compliance and regulatory requests.

Download Auto Classifier Product Information

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Cloud Modernisation

Cloud Modernisation

You're in the cloud, time to unlock your business potential

Microsoft Cloud is changing the very fabric of how businesses are operating. With ready access to data, and intelligent new ways to view, analyse and use the information, the cloud has engendered powerful new capabilities which are disrupting entire business models. Let us help you to truly realise your business potential.

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Advantages to adopting the cloud

cost saving

Cost

  • Capex -> OpEx
  • Transparency
  • Cost savings

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Agility

  • Modern application architecture
  • Fast time to market
  • Infinite computer power

service quality

Service quality

  • Security and compliance
  • Scalability & Reliability
  • Performance

money idea

New scenarios

  • Digital transformation
  • Artificial intelligence
  • Business process automation

Organisation who have successfully embraced the cloud are reaping the benefits

Businesses have seen an acceleration from their use of cloud services

Feel that they are more agile with executing their corporate strategies

Feel that their workforce is collaborating more efficiently

Have seen an increase in productivity within their workforce

Automatic Classification
Cognitive

With infinite compute and advancements in cognitive technologies such as machine learning, bots, natural language processing (NLP) and artificial intelligence the realities and possibilities of tomorrow are becoming a reality. At Konsolute, our experts can help you identify opportunities to leverage cognitive technologies to optimise your business processes and procedures.


We have extensive experience in applying cognitive technologies in the real world. Auto Classifier was an industry first and revolutionary product which developed at the forefront of emerging cognitive technologies to streamline and automate business processes. This has enabled our clients to augment teams infused with cognitive technologies to increase productivity.

Business process automation

Reduce repetitive and routine work while generating insights that employees can use to improve compliance, quality, and speed. In a recent engagement we've helped a distributed organisation to streamline their processes by enabling the collections team to automate routine tasks and as a result this has given them more time to engage with customers to resolve disputes and led to improved cash flow, increased productivity, greater efficiency, and enhanced job satisfaction.


We help organisations to evaluate how they can leverage the power of Microsoft Azure and Microsoft 365 and automate business processes. Our Cloud Strategy and Readiness offerings are led by readiness and business process automation experts who can understand and suggest the best platform and technology for implementing your business processes.

process automation

"Every company is a software company. You have to start thinking and operating like a digital company. It’s no longer just about procuring one solution and deploying one. It’s not about one simple software solution. It’s really you yourself thinking of your own future as a digital company"

— SATYA NADELLA, CEO, Microsoft

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Core modernisation

We can help transition your legacy systems and reimagine and realise them on your cloud platform. Your cloud journey shouldn't be relegated to a lift-and-shift exercise as this may be attractive short-term but can be detrimental to your long-term digitalisation strategy. We can help you find the most optimum path by understand your strategic goals and desires.


Cloud is the core foundation on which innovation is built and is becoming the most important competitive differentiator. In an era of instantaneous, always-on, tailored interactions, we can help you to lower your overall technical debt. Help you re-engineering your existing legacy systems, refresh ERP systems, and rewrite your line-of-business applications. Your new cloud platform will allow you to maximise your benefits of agility, automation, security, and scalability.

Connected systems & Integration

In an ever-connected world and breakthroughs in enterprise gateways, integration layers and common standards, it's becoming easier than ever to connect devices and systems together. We can help you navigate through the complexities of integrating your industry. We'll assess and address all your concerns from security, compliance, regulatory requirements and scalability.


The common Microsoft cloud platform provides you endless amount of possibilities for connected your connected use-cases. Ever wanted to orchestrate and connect your Microsoft services together? Integrate your Dynamics 365 with Microsoft Teams, SharePoint, Project Online, Planner or even a third-party subsystem and vice versus, the possibilities are endless.

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Reflekt

Reflekt

The complete Governance, Lifecycle Management and Automation tool for your Microsoft 365

Let Reflekt manage everything from directing your users to the right tool of choice, guiding them through the initial creation via Reflekt’s intuitive wizard. Reflekt’s intelligent recommendation engine suggests Microsoft Teams, SharePoint Online Sites and 365 Groups that may interest the users, reducing site sprawl, duplications and empowering your workforce to collaborate and engage with their peers. Create and introduce templates to your organisation to promote reuse, share knowledge, create consistency, adhere to regulatory requirements and to give your users a head-start!

Use Reflekt to govern your Microsoft 365

Unleash the power of Microsoft 365 products and services in your organisation whilst knowing that Reflekt is in complete control

Establish cross-functional, enterprise-level governance and simplify the transaction between your workforce and the enterprise. Reflekt enables you to foster greater engagement and drive more productivity

Microsoft Teams

Microsoft Teams

Use Reflekt to govern all aspects of your Microsoft Teams

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SharePoint Online

Use Reflekt to govern all aspects of your SharePoint sites

Microsoft Project Logo

Microsoft Project

Use Reflekt to govern all aspects of your project lifecycle

Seamlessly integrates within Microsoft Teams

Automate, Template, Govern, Manage and remain compliant directly within the Microsoft Teams. Simply install the application directly into Microsoft Teams by clicking on the download button below.

Download in Teams

Governance

Reflekt’s key strength lies in its ability to help govern your Microsoft 365 tenancy. Although this may sound complicated, Reflekt ensures that all the information created and saved across your organisation’s Microsoft 365 system is standardised and consistent; created in the same way, held in the appropriate place, and kept for the right amount of time in accordance with your organisational requirements.

Automation

Use Templates to automate the provisioning / creation of your Microsoft Teams, SharePoint sites and 365 Groups. Reflekt enables you to delegate the responsibilities of approval to individuals or groups within your organisation based upon templates being chosen.

Lifecycle management

Let Reflekt manage everything from directing your users to the right tool of choice, guiding them through the initial creation, discovering Microsoft Teams, sites and groups that that may be of interested in as well as utilising pre-defined organisational templates to get them to the right start!

More info

  • Questionnaire to guide your users to the right tool of choice
  • Get started with a diverse range of predefined Templates
  • Promote reuse / collaboration by introducing custom Templates
  • Promote transparency through intelligence discoverability
  • Associate your creation with your organisational taxonomies
  • Reduce site sprawl by duplication check, intelligent discoverability and suggestions
  • Associate compliance requirements into your templates such as Sensitivity and Retention labels

Define and reuse templates across your organisation

Create and introduce Templates to your organisation across Microsoft Teams, SharePoint Sites and Microsoft 365 Groups. Give your workforce a head-start by pre-defining Templates and creating consistency. Define once and reuse multiple times across your organisation.

Define your compliance requirements into your Template

Reflekt supports Sensitivity and Retention labelling, allowing you to associate chosen labels to templates. When linked to a sensitivity label, this means that 365 Groups, Microsoft Teams, and SharePoint Sites created with the given template are automatically configured based on their level of confidentiality, determining which members of the organisation can access them.

Granular Template management

Reflekt gives you granular control over your Templates allowing you to fully configure your templates in accordance to your organisational requirements. Define / reuse your organisations information architecture, create consistency and promote standardisation across your applications.

More Info

  • Get started with our prebuilt templates
  • Promote reuse / collaboration by introducing your custom organisational templates
  • Associate your template with your organisation taxonomies to promote discoverability
  • Use the Template builder to quickly clone existing Teams
  • Associate Sensitivity and Retention Labels to Templates
  • Define Channels
  • Define Tabs
  • Define List & Libraries
  • Advanced Template configurator enables you to define all aspects of your template such as, theme, navigation, SharePoint fields, SharePoint Content Types, SharePoint pages, SharePoint webparts, Installation of add-ins / SPFx components
  • Integrate with business processes

Drive your workforce to the right tool

With the ever expanding array of product and services available within Microsoft 365 it can be incredibly confusing for your workforce and can result in a loss of productivity.  Questions such as when or how do I create something based upon my requirements? Is this best tool for my choice? Reflekt's intuitive fully customisable questionnaire recommends and suggests the right tool for your answered questions.

Find you perfect match

On average, workers spend 41.8 hours searching. Let your focus on the task at hand and allow Reflekt's intelligent recommendation engine which uses a number of signals to recommend and suggest Microsoft Teams, SharePoint Sites and Microsoft 365 Groups to your users.

More Info

  • Intuitive wizard guides you through the creation process
  • Reflekt's Intelligent discovery suggest Teams, Sites and Groups based upon your criteria
  • Questionnaire weighting ensure that your users are directed to the right tool of choice
  • Reflekt intelligently suggest Templates

Define your validation criteria

Reflekt gives you complete control over fine-tuning your Microsoft 365 platform. Define your naming convention, introduce the ability define prefixes and suffixes, enforce minimum and maximum limits on controls such as name, description, owners, members and tags.

Duplication check & prevent site sprawl

Reflekt prevents duplications and site sprawl by querying existing Microsoft Teams, SharePoint sites and Groups and notifies the users of the clash. Reflekt also suggests and recommends sites, Teams and groups based upon the criteria.

Delegate approval requests

Empower your organisations by delegating the responsibility of approval. Allow your organisation to control the flow of sites, Teams and groups created.

  • Intuitive wizard guides you through the creation process
  • Reflekt's Intelligent discovery suggest Teams, Sites and Groups based upon your criteria
  • Questionnaire weighting ensure that your users are directed to the right tool of choice
  • Reflekt intelligently suggest Templates

Download Reflekt Product Information

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