An Idiot's Guide to Legacy Workflows

Let’s break it down.

What is a SharePoint workflow?

SharePoint workflows are pre-programmed, mini-applications that streamline a variety of business processes. Workflows are essentially automated flowcharts, that remove human error and randomness from standard work procedure. From collecting signatures, feedback, or approvals for a plan or document, to tracking the status of routine strategy. SharePoint workflows prevent employees from spending unnecessary time on tasks that could be completed automatically- saving time and effort and bringing consistency and efficiency to everyday work practices. Notifications arise when someone is late completing their task, or if issues arise throughout the process- keeping relevant parties inside the project loop at all times.

What is the problem?

Microsoft are clamping down on outdated workflows, also known as ‘Legacy Workflows’. From November 1st, all workflows from the 2010 SharePoint model, will be retired. This means that after this date, many workflow operations essential to your company’s automotive operation may cease to work. Operations you don’t even know you’re using, operations you have come to rely on.

How do I check if I have Legacy Workflows?

Don’t worry! You don’t need to frantically search your SharePoint for Legacy Workflows. Simply enter your details into our free reporting tool- Workflow Discovery. The one-click automated process negates the need for manual installation. It will quickly, securely, and recursively scan your sites, sub-sites, lists, and libraries for you. You don’t even need to wait around for the results, as Workflow Discovery will notify you when it has completed. A detailed report will give you an insight into all Legacy Workflows found throughout the scan. We can then help you with your next step- if you want to convert essential workflows to the new version, Konsolute have you covered.

Powered by Konsolute’s secure cloud system, take back your time, and let Workflow Discovery drive your organization's automation, to the next level.


Konsolute works with Low Level Waste Repository to Automate Business Procedures and Streamline ISO Standards Adherence

case study

Konsolute works with LLW Repository to Automate Business Procedures and Streamline ISO Standards Adherence

Konsolute worked with LLWR to help automate business processes and establish a Electronics Documents Records Management System (EDRMS) for the maintenance of their records, including evidence records for the attention of industry regulators.

Challenge

LLWR needed to establish better channels for communication and collaboration between sections of the organisation. The reduction of paper records was also a main aim of this project, looking to digitise where possible and establish an effective management system for the archival of records. Konsolute was also asked to implement a system for the maintenance of records for regulators. Finally, Konsolute worked with LLWR on the automation of their business procedures, aiming to establish more efficient and effective processes.

Strategy

Konsolute implemented SharePoint Server in order to manage LLWRs highly sensitive files alongside an Electronic Documents and Records Management System (EDRMS). 

Konsolute fitted LLWR with a bespoke ISO certified Quality Management System, allowing the organisation to manage and maintain evidence of industry standards being upheld in daily work. Konsolute also established an automated document management process with the use of SharePoint workflows.

Konsolute implemented an Information Architecture system, alongside a tailored governance plan and security and compliance measures, considering the high importance of security to LLWR’s data.  

A centralised storage system was implemented for engineering documentation, and a system was created for the management of Portfolios, Programmes, and Projects.  

Finally, Konsolute completed the migration of data from various existing data source.

Result

LLWR achieved a unified document management platform, holding and maintaining all data with the requisite level of security and compliance. Konsolute empowered LLWR with the ability to archive and dispose of data based upon regulatory requirements. And helped them specifically adhere to ISO 9001 and 45001. Konsolute further streamlined LLWR’s business process, enabling the organisation to automate processes and consequently improving efficiency and auditing.

"Thank you to Konsolute who delivered and successfully implemented an EDRMS which helped us to reach our ambitious goal to reduce paper records by 95% and adhere to the regulations imposed by industrial governing bodies"

- Quality Manager

  • Nuclear
  • Nuclear Decommissioning

  • ISO Certified QMS System
  • SharePoint Server


Cloud Strategy and Readiness

Cloud Strategy and Readiness

Let us guide you on your journey to the cloud and beyond

We make sure to define a solid foundation by ensuring that your organisation is cloud compatible, whether you’re already embracing the cloud or looking to adopt the cloud or wondering what the cloud can do for you or having a bumpy ride on the cloud, we are here to help

Reasons why some organisations have not been successful at adopting the cloud

lack understanding of cloud security and compliance

lack clearly identified business objectives for transitioning to the cloud

lack a roadmap or planning for transitioning to the cloud

...It's not all doomed for failure. Organisation who have successfully embraced the cloud are reaping the benefits

Have experienced business acceleration from their use of cloud services 87%
Feel that they are more agile with executing their strategy 50%
Have seen their organisation collaborating more efficiently and effectively 48%
Have seen increased productivity with their workforce 46%
Our expertise

We have extensive experience and knowledge of helping clients to successfully adopt the Microsoft cloud. Irrespective of the size and complexity of your organisation, we will assist and guide you through the process. Our expert team can help you define your business preparedness plan, define your information governance, information architecture and information security for Microsoft 365 and Azure, which is vital to your organization's cloud strategy.


We will show you, in a concise and perceptible way, whether and how you can benefit from the Microsoft 365 platform and what specific challenges your business may face in the process of implementation and subsequent migration to the cloud. Additional requirements related to the integration of cloud services in terms of data residency, data protection legislation and other relevant industry regulations will be considered and discussed with you.

Health checks / Readiness Assessments

Whether you're an organisation who is already embracing the cloud or looking to adopt the cloud. Our Cloud Readiness assessments, we'll observe and evaluate fundamental organisational, procedural and technical circumstances for your organisation.


Our assessments starts from a free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform. We'd love to talk to you to discuss how we can potentially help.

Adoption and Business Change

We'll help you to maximise your investment in Microsoft 365. Your workforce is a primary enabler for your organisation to realise the benefits from Microsoft 365. We'll work with you to create and implement a business change strategy that works specifically tailored for your organisation.


Our unique personas, workforce centric methodologies infused with Prosci methodologies have allowed us to successfully support organisations rolling out Microsoft 365. Our products such as Virtual Academy and Reflekt have shown to increase end-user adoption and end-user satisfaction.

Our Cloud Readiness Offerings

Free Cloud Readiness Consultation

Commitment free consultation with our readiness experts
£ 0
  • A free no-obligation, commitment-free consultation with one of our expert readiness team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to embrace your cloud platform
Schedule

Let us guide you on the journey to the cloud. Whether you are a business already on the cloud or an organisation looking to adopt the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Onsite Cloud Readiness Workshop

1 Day Onsite workshop conducted at our offices or at yours
£1,500
  • We will work with you and your stakeholders to recognise the goals and priorities of your organisation and to ensure that we identify the optimal strategy for achieving the desired states

Our cloud readiness experts will work with you to understand your organisation’s requirements from Information architecture, Information governance and Information security. Our cloud readiness assessment will detail the necessary steps required for you to adopt the cloud successfully and realise the benefits of the cloud

  • We'll work with your stakeholders to understand your organisation's requirements
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help
  • We'll provide you with options and details of the recommended next steps

Onsite Cloud Security Readiness Assessment

Remain secure and compliant on your cloud platform
£2,000
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

Security and compliance in any organisation is a vital factor in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetitie and your organisation’s devices to recommended a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labelling
  • Data Loss Prevention (DLP)

Business Change Readiness Assessment

Determine if your organisation is ready for a digital change
£2,000
  • How ready is an organisation for digital change? Our Prosci® business change consultants assess your organisation to see how ready you are for change

Our team of fully certified change management experts are trained to deliver the adoption in IT Products in products like Microsoft 365, ServiceNow and SuccessFactors while holding true to our belief that simplicity is best.

We work with your project managers to Build, Excite and Equip your teams in what a new product is, what’s in it for them, and train them in how best to use it. Helping ensure you achieve your expected ROI in a new IT product.

  • Prosci® certified will work with you to assess your organisational requirements
  • Persona driven methodologies capturing motivations, preferences, biases, needs, wants, desires


Security & Compliance

Security and Compliance

Manage cybersecurity and compliance effectively across your evolving digital landscape

We understand the importance cyber, regulatory, operational, and financial threats to your organisation. Our accredited security specialists remove the complexities of securing your cloud platform and ensuring that you have the right level of controls based upon your organisational requirements, maturity and culture.

Securing your investment on the Microsoft Cloud

An exponential increase in the number of connected devices albeit corporate or personal, remote workers and a cultural shift in the security ecosystem that may not be widely understood or recognised by your workforce, may potentially put your organisation at risk. Who, what and how can devices, users, partners, vendors access your environments. Security is not just risk management or an IT issue, but instead a core business enabler

Increase in the number of threats on Microsoft 365 over the last two years

Increase in the amount of files deemed sensitive data stored on the Microsoft Cloud (Year-on-Year)

Increase in sharing sensitive data with an open, publicly accessible link over the past two years

Compliance and beyond

In the cloud era, the challenge is not only protecting this sensitive information against internal and external threats, but also retaining the same compliance policy enforcement that enterprises have for on-premises applications. With just a few clicks, an employee can share an entire folder containing sensitive data with another user within the company (or outside the company) in violation of a compliance regulations

80%

Unclassified data

Corporate data that is “dark” – it is not classified, protected or governed

53%

Insider threat

Organisations that have experienced insider attacks in the last 12 months

200+

Regulatory

Updates per day from over 1000 regulatory bodies worldwide

Our Cloud Security and Compliance Offerings

Free Cloud Security Consultation

Commitment free consultation with our security experts
£ 0
  • A free no-obligation, commitment-free consultation with one of our expert security team members. We will answer any questions you may have and inform you of the best approach and suggested next steps for you to secure your cloud platform
Schedule

We’ll love to discuss how we can help you with securing your investment on the cloud. We make it easy, quick and manageable to sort through all the jargon and focus on what if organisations needs are being met and how to specifically target what your organisation requires to take it to the next level

  • Free no-obligation phone call, or if you're in London, pop into our office for some coffee (...and maybe a few biscuits)
  • Whether you're already on your cloud journey, starting your cloud journey or having a bumpy ride, we're here to help

Onsite Cloud Security Readiness Assessment

Remain secure and compliant on your cloud platform
  • Whether you're looking to adopt the cloud or already on the cloud, our Security Readiness Assessment can help you plan for a secure and compliant platform

Security and compliance in any organisation are vital factors in how their data and files are protected. Cloud security and more specific compliance needs are becoming more concurrent to the market. We provide you with a complete assessment of what your organisation needs for its security and compliance needs. We will capture your organisation’s security and compliance requirements such as your usage scenarios, your risk appetite and your organisation’s devices to recommend a high-level security and compliance roadmap.

  • Analysis of your existing Office 365 and Azure configuration, if applicable
  • Overview of National Cyber Security Centre (NCSS) and HMG Cyber Security recommendations
  • Review of your InfoSec policies
  • Analysis of your user access scenarios, device access scenarios, organisational risk appetite
  • Azure AD Conditional Access design and implement
  • Microsoft Intune MDM
  • Microsoft Intune App Protection (BYO)
  • Unified Sensitivity labeling
  • Data Loss Prevention (DLP)